Administrative Support Officer

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

V-SWIFT PTE. LTD. is seeking an Administrative Support Officer to manage front desk operations, reception, and basic security sign-in procedures. You will assist in collating class registers and attendance, and help prepare meeting rooms for visits and meetings.

The role includes issuing class registers, supporting staff with non-confidential filing, and handling various admin tasks as assigned by senior staff. Experience in schools or with young children is preferred.

Qualifications

• NITEC (Office Skills) or 5 O' Level with pass in English.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint.
• Resourceful and able to source information from various information sources (e.g. World Wide Web).
• Pleasant and service-oriented, with at least 2 years of relevant experience as an Administrative Support Officer or similar role.
• Preferably has experience working in schools and with young children.
• Good interpersonal skills and able to relate to people.
• Able to work independently and as a team player.

Responsibilities

• Answer incoming calls and direct calls to the relevant parties.
• Take down messages and convey messages to the relevant parties concerned.
• Maintain the cleanliness and tidiness of the school's reception area.
• Assist in security sign-in/out for visitors.
• Assist in collating class registers and students' attendance.
• Prepare meeting rooms prior to meetings and receive/direct visitors to meeting rooms.
• Arrange refreshments if required.
• Assist in issuing class registers to students or teachers.
• Assist other staff in collating non-confidential information and filing of non-confidential documents.
• Handle other administrative work assigned by Principal, Vice-Principals and Administration Manager.

Skills

IT literate

Interpersonal skills

Team player

Independent worker

Service-oriented

Education

NITEC (Office Skills) or 5 GCE 'O' Level incl English

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Services required are set out as follows:

Front Desk Operation

• Answer incoming calls and direct calls to the relevant parties
• Take down messages and convey messages to the relevant parties concerned

Man reception area and attend to school visitors

• Maintain the cleanliness and tidiness of the school's reception area.
• Assist the administration of security procedures i.e. sign-in / out for visitors
• Assist in collating the class registers and students' attendance.

Preparation of meeting room for meeting

• Prepare the meeting rooms prior to meeting
• Receive and direct visitors to meeting room
• Arrange for refreshment if required

Other Administrative Duties

• Assist in issuing of class registers to the students or teachers
• Assist other school staff in collating non-confidential information and filing of non-confidential documents.
• Handle other administrative work assigned by Principal, Vice- Principals and Administration Manager

The Personnel shall minimally have the following qualifications, skills and experience:

• NITEC (Office Skills) or minimum 5 GCE 'O' Level including pass in English Language. Officer without the required 'O' level passes but with relevant experience could also be considered.
• IT literate and proficient in the use of common office utility software (e.g. Microsoft Words, Excel, PowerPoint)
• Resourceful and able to harness information from various information sources (e.g. World Wide Web).
• Pleasant and service-oriented, with at least 2 years of relevant experience as an Administrative Support Officer or in a similar role, performing duties comparable to the job responsibilities listed above.
• Preferably has experience working in schools and with young children.
• Good interpersonal skills and able to relate to people
• Able to work independently and as a team player