Administrative Support Executive

HONOUR (SINGAPORE) LTD.; Singapore; On-site; SGD 39,000 - 45,000; Full time

Job summary

Honour (Singapore) seeks an Administrative Support Executive to ensure smooth internal operations and support to the Executive Committee and Management Team in Singapore. The role involves organizing meetings, managing schedules, maintaining records, and providing general office support.

Candidate should have a Diploma/Degree in Business Administration or related field with 5+ years of admin experience, including exposure to boards or C-suite assistants.

Qualifications

• Diploma/Degree in Business Administration, Office Management, or a related field.
• 5+ years of experience in an administrative or secretarial support role.
• Experience supporting Boards or Executive Committees or C-suite is preferred.

Responsibilities

• Provide secretarial and administrative support to the Executive Committee and Management Team.
• Coordinate meetings, prepare agendas, circulate papers, take minutes, and follow up actions.
• Maintain records and governance documents; assist with reports for board reviews.
• Manage calendars, arrange both physical and virtual meetings, track RSVPs and reminders.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Discretion

Education

Business Administration degree

Tools

Microsoft Office

Google Workspace

Zoom

Microsoft Dynamics 365

Job description

About Honour (Singapore)

Honour (Singapore) is a non-profit organization dedicated to promoting a culture of Honour and Honourable Behaviour. We are a citizen-led initiative, founded by concerned citizens and guided by a multi-racial and multi-religious panel of community advisors.

We engage leaders, educators, youth, and the wider community to foster a more gracious and cohesive society grounded in values such as trust, integrity and mutual respect.

Position Summary

Administrative Support Executive to ensure the smooth coordination of Honour (Singapore)’s internal operations. This role plays avital function in supporting the Executive Committee and Management Team. Key responsibilities include organizing meetings, managing schedules and contacts, maintaining records and databases, and providing general office support.

Key Responsibilities

Support to the Executive Committee and Management Team

• Provide secretarial and administrative support
• Coordinate meetings and engagements, including scheduling, agenda preparation, circulation of papers, minute-taking, and follow-up actions
• Maintain proper records of meeting minutes, resolutions, and governance documents
• Assist with the preparation of reports and materials for board and committee reviews

Diary and Meeting Coordination

• Manage and coordinate calendars for key meetings involving external stakeholders
• Arrange logistics for physical and virtual meetings (venue booking, equipment setup, refreshments, online links)
• Track RSVPs, send reminders, and ensure timely documentation

Database and Contacts Management

• Maintain and regularly update the organization’s stakeholder contact lists and databases
• Generate mailing lists for outreach, engagement, and event invitations
• Ensure compliance with data protection and confidentiality standards

Finance and Administrative Support

• Organize digital and physical filing systems for ease of access and retrieval
• Handle day-to-day administrative tasks including correspondence, document formatting, and basic finance support (e.g. business claims and expenses)
• Support event logistics and communications (e.g.name list compilation, printing, registration desk, etc.)
• Liaise with vendors and manage inventory of office supplies
• Handle supplier invoices
• Monitor and maintain the donation amount receive (master excel file, issue invoice in QB and update the donation details to DMS Lite)
• Any other matters assigned

Requirements

Qualifications & Experience

• Diploma/Degree in Business Administration, Office Management, or a related field
• >5 years of experience in an administrative or secretarial support role
• Prior experience supporting Boards, Executive Committees, or C-suite executives is preferred

Skills & Attributes

• Excellent organizational and time management skills
• Strong verbal and written communication skills
• High level of professionalism, discretion, and confidentiality
• Proficient in Microsoft Office and comfortable with cloud-based platforms (e.g. Google Workspace, Microsoft Dynamics 365, Zoom)
• Details-oriented, proactive, and able to manage multiple priorities
• Familiarity with the non-profit or community sector is an advantage

Salary Range

Indicative Monthly Gross Pay: $3,500-$4,000, depending on experience and employment arrangement. Flexible work arrangements may be considered.

Only Singaporean and PR may apply.