Administrative Specialist: Office Ops & Data Management

NCI GLOBAL PTE. LTD.; Singapore; On-site; SGD 32,000 - 48,000; Full time

Job summary

NCI GLOBAL PTE. LTD. in Singapore is seeking an organized Administrative Assistant to support multiple departments with essential office operations, data entry, filing, and handling correspondence.

You will process orders, maintain records, and provide timely administrative support to management. The ideal candidate has at least one year of administrative experience, is proficient in Microsoft Office, and communicates clearly in English; Mandarin is a plus for liaising with Chinese-speaking

Qualifications

• Minimum 1 year of administrative experience.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, and PowerPoint).
• Good organizational skills with strong attention to detail.
• Able to multitask and work independently in a fast-paced environment.
• Good communication and interpersonal skills.
• Able to read and write in English. Mandarin proficiency is preferred to liaise with Chinese-speaking customers and suppliers.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Manage and maintain filing systems, records, and office databases.
• Perform data entry and maintain accurate records.
• Process sales orders and coordinate order-related documentation.
• Provide administrative support to management and various departments.
• Assist with ad hoc administrative duties and projects as assigned.

Skills

Administrative experience

Organizational skills

Multitasking

Communication

Mandarin proficiency

English literacy

Tools

Microsoft Office

Job description

NCI GLOBAL PTE. LTD. in Singapore is seeking an organized Administrative Assistant to support multiple departments with essential office operations, data entry, filing, and handling correspondence.

You will process orders, maintain records, and provide timely administrative support to management. The ideal candidate has at least one year of administrative experience, is proficient in Microsoft Office, and communicates clearly in English; Mandarin is a plus for liaising with Chinese-speaking