Administrative & Procurement Specialist

The Village Hotel; Singapore; On-site; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Medical

Flexi

Birthday Leave & Vouchers

Annual Health Screening

Insurance Coverage

Job summary

The Village Hotel is seeking an experienced administrative professional to provide comprehensive support, including drafting correspondence, coordinating meetings, and maintaining records. You will manage the full procurement process for the Front Office, liaise with vendors, and ensure timely purchase-order closures while upholding confidentiality.

Ideal candidates will have 2–3 years of similar experience, excellent organizational and interpersonal skills, and a proven ability to handle

Qualifications

• Minimum 2-3 years of experience in a similar administrative role.
• Ability to draft correspondence and manage records efficiently.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proven professionalism in handling confidential information and contacts.

Responsibilities

• Provide administrative support: drafting correspondence, coordinating meetings, maintaining records, filing systems, and bookkeeping.
• Manage end-to-end procurement for Front Office: source, evaluate quotations, procure, and resolve outstanding POs.
• Liaise with vendors for orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan and facilitate staff engagement initiatives to promote morale and cohesion.
• Monitor progress of projects related to customer experience, process improvement, and infrastructure upgrades.
• Develop, implement, and oversee project documentation and materials.
• Perform other duties as assigned by supervisors with diligence and professionalism.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Adaptability

Team collaboration

Job description

The Village Hotel is seeking an experienced administrative professional to provide comprehensive support, including drafting correspondence, coordinating meetings, and maintaining records. You will manage the full procurement process for the Front Office, liaise with vendors, and ensure timely purchase-order closures while upholding confidentiality.

Ideal candidates will have 2–3 years of similar experience, excellent organizational and interpersonal skills, and a proven ability to handle