Administrative Executive - Operations

VILLAGE HOTEL KATONG; Singapore; On-site; SGD 31,000 - 42,000; Full time

Benefits offered by this job

Medical

Flexi

Birthday Leave & Vouchers

Annual Health Screening

Insurance Coverage

Job summary

Village Hotel Katong in Singapore seeks an organized and proactive administrator to support the Front Office team. You will draft correspondence, coordinate meetings, maintain records and filing systems, and handle basic bookkeeping and daily reports to keep operations running smoothly.

This role also covers procurement management for Front Office, vendor liaison for orders and renewals, and contributing to staff engagement initiatives.

Qualifications

• Minimum 2–3 years of experience in a similar administrative role.
• Experience providing support in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking capabilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide administrative support: drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage procurement process for Front Office: sourcing, evaluating quotations, purchasing decisions, and PO follow-ups.
• Liaise with vendors on orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan and facilitate staff engagement activities to promote team morale and cohesion.
• Monitor progress of projects related to customer experience, process improvement, and infrastructure upgrades; report on status.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Professional image

Adaptability

Job description

Village Hotel Katong in Singapore seeks an organized and proactive administrator to support the Front Office team. You will draft correspondence, coordinate meetings, maintain records and filing systems, and handle basic bookkeeping and daily reports to keep operations running smoothly.

This role also covers procurement management for Front Office, vendor liaison for orders and renewals, and contributing to staff engagement initiatives.