Administrative Executive

VILLAGE HOTEL KATONG; Singapore; On-site; SGD 31,000 - 42,000; Full time

Benefits offered by this job

Medical

Flexi

Birthday Leave & Vouchers

Annual Health Screening

Insurance Coverage

Job summary

Village Hotel Katong in Singapore seeks an organized and proactive administrator to support the Front Office team. You will draft correspondence, coordinate meetings, maintain records and filing systems, and handle basic bookkeeping and daily reports to keep operations running smoothly.

This role also covers procurement management for Front Office, vendor liaison for orders and renewals, and contributing to staff engagement initiatives.

Qualifications

• Minimum 2–3 years of experience in a similar administrative role.
• Experience providing support in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking capabilities.
• Excellent interpersonal and communication skills.

Responsibilities

• Provide administrative support: drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage procurement process for Front Office: sourcing, evaluating quotations, purchasing decisions, and PO follow-ups.
• Liaise with vendors on orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan and facilitate staff engagement activities to promote team morale and cohesion.
• Monitor progress of projects related to customer experience, process improvement, and infrastructure upgrades; report on status.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Professional image

Adaptability

Job description

Responsibilities:

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally.

Requirements:

• Minimum of 2-3 years of experience in a similar position at this level.
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
• Excellent organizational, interpersonal, and communications skills
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
• Strong ability to maintain and treat highly confidential information with absolute discretion.
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style.
• Prior housekeeping or hospitality experience preferred

Employees will get to enjoy benefits such as Medical, Flexi, Birthday Leave & Vouchers, Annual Health Screening, and Insurance Coverage.