Administrative Executive

The Village Hotel; Singapore; On-site; SGD 42,000 - 66,000; Full time

Benefits offered by this job

Medical

Flexi

Birthday Leave & Vouchers

Annual Health Screening

Insurance Coverage

Job summary

The Village Hotel is seeking an experienced administrative professional to provide comprehensive support, including drafting correspondence, coordinating meetings, and maintaining records. You will manage the full procurement process for the Front Office, liaise with vendors, and ensure timely purchase-order closures while upholding confidentiality.

Ideal candidates will have 2–3 years of similar experience, excellent organizational and interpersonal skills, and a proven ability to handle

Qualifications

• Minimum 2-3 years of experience in a similar administrative role.
• Ability to draft correspondence and manage records efficiently.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proven professionalism in handling confidential information and contacts.

Responsibilities

• Provide administrative support: drafting correspondence, coordinating meetings, maintaining records, filing systems, and bookkeeping.
• Manage end-to-end procurement for Front Office: source, evaluate quotations, procure, and resolve outstanding POs.
• Liaise with vendors for orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan and facilitate staff engagement initiatives to promote morale and cohesion.
• Monitor progress of projects related to customer experience, process improvement, and infrastructure upgrades.
• Develop, implement, and oversee project documentation and materials.
• Perform other duties as assigned by supervisors with diligence and professionalism.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Adaptability

Team collaboration

Job description

Responsibilities:

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally.

Requirements:

• Minimum of 2-3 years of experience in a similar position at this level.
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
• Excellent organizational, interpersonal, and communications skills
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
• Strong ability to maintain and treat highly confidential information with absolute discretion.
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style.
• Prior housekeeping or hospitality experience preferred

Employees will get to enjoy benefits such as Medical, Flexi, Birthday Leave & Vouchers, Annual Health Screening, and Insurance Coverage.