Administrative & Operational Support (Facility and Infrastructure Management System)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 23,000 - 31,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore is seeking a detail-oriented administrative assistant to create and maintain data records in FIMS. The role involves supporting schools and SCD officers, handling workflow steps, and ensuring timely progress.

Working arrangement includes 3 days on-site, 2 days work from home; contract approx. 4 months; salary SGD 2,400 per month. Strong IT literacy and ability to learn business processes quickly are essential.

Qualifications

• Proficient in MS Office and data entry.
• Experience with records management or workflow processing preferred.
• Good communication and stakeholder management skills.
• Able to work independently with minimal supervision.

Responsibilities

• Create and maintain data records in FIMS.
• Assist schools and SCD officers in creating, updating and progressing records through the required workflow stages.
• Support operational transition activities and assist in clearing backlogged transactions and records.
• Identify and reroute FIMS transactions that are unable to proceed due to staff movement or the absence of designated action parties.
• Provide administrative support to schools and SCD officers in the use of FIMS.
• Monitor assigned cases and follow up with stakeholders to facilitate timely completion.
• Provide periodic progress updates on completed and outstanding tasks.
• Support other FIMS administrative activities as required.

Skills

IT literacy

Microsoft Office

Data entry

Attention to detail

Stakeholder management

Independent work

Quick learner

Workflow processing

Web navigation

Tools

FIMS

Job description

Contract: estimate 4 months

Salary: $2,400/month

Working Arrangement: 3 days on-site, 2 days work from home

Working Hours:

• Mondays to Thursdays: 8:30am to 6:00pm, inclusive of 1-hour lunch break
• Fridays: 8:30am to 5:30pm, inclusive of 1-hour lunch break
• No work required on Saturdays, Sundays and gazetted public holidays

Job Scope:

• Create and maintain data records in FIMS.
• Assist schools and SCD officers in creating, updating and progressing records through the required workflow stages.
• Support operational transition activities and assist in clearing backlogged transactions and records.
• Identify and reroute FIMS transactions that are unable to proceed due to staff movement or the absence of designated action parties.
• Provide administrative support to schools and SCD officers in the use of FIMS.
• Monitor assigned cases and follow up with stakeholders to facilitate timely completion.
• Provide periodic progress updates on completed and outstanding tasks.
• Support other FIMS administrative activities as required.

Requirements:

• Good IT literacy and proficiency in Microsoft Office applications.
• Comfortable navigating web-based systems and applications.
• Strong attention to detail and data accuracy.
• Good communication and stakeholder management skills.
• Able to work independently with minimal supervision.
• Able to learn business processes and system workflows quickly.
• Prior experience in administrative support, data entry, records management or workflow processing would be an advantage.
  

Note: Main office is located in Grange Road, but you will be required to report to on-site (Schools)

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG