Administrative Officer: Mail & HR Ops (8-Month Contract)

GMP Technologies; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

GMP Technologies in Singapore is seeking an organized secretary/administrative assistant to support mail logistics, travel arrangements, onboarding, and daily office tasks. The role is based on a fixed-term contract with potential conversion to permanent status.

The position offers a salary up to SGD 3,000 per month, located near Promenade MRT. Responsibilities include handling invoices, hotel bookings, and HR onboarding duties while coordinating with vendors and management.

Qualifications

• Secretarial education with 2 years of experience.

Responsibilities

• Manage local and overseas mail logistics, including preparing and dispatching mail to vessels, handling calls, mail distribution, and offsite document archiving.
• Perform general administrative duties such as printing, scanning, copying, maintaining office supplies, updating contact directories, and verifying invoices and phone bill expenses.
• Provide weekly travel plan updates, manage hotel bookings for staff and vessel masters, circulate public holiday notifications, and assist with staff pass applications and access control.
• Support HR with onboarding, training records, course enrollment, and employee registration. Coordinate medical check-up authorizations and liaise with vendors on insurance claims.
• Compile and report quarterly paper usage and staff statistics, manage marketing e-shop stock and gift distribution, and perform ad-hoc tasks as assigned by management.

Skills

Secretarial

Admin support

Travel planning

HR onboarding

Vendor liaison

Education

Secretarial education

Job description

GMP Technologies in Singapore is seeking an organized secretary/administrative assistant to support mail logistics, travel arrangements, onboarding, and daily office tasks. The role is based on a fixed-term contract with potential conversion to permanent status.

The position offers a salary up to SGD 3,000 per month, located near Promenade MRT. Responsibilities include handling invoices, hotel bookings, and HR onboarding duties while coordinating with vendors and management.