Administrative Lead for Internship Programs & Finance

NYP School of Engineering; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

NYP School of Engineering in Singapore is seeking an organised Administrative Assistant to provide essential support for the internship placement programme, manage placement documents, onboarding requirements, and respond to queries across channels.

This role includes financial duties such as claims, invoice processing, and budget monitoring, and requires attention to detail, the ability to multitask, and effective collaboration with teams and partners.

Qualifications

• Diploma or above required.
• Experience in Administration is preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Familiar with digital/automation tools such as SharePoint.
• Able to manage multiple tasks and work independently or in a team.

Responsibilities

• Provide administrative support to ensure timely issuance of Placement Confirmation Letters to Companies, Interns and Staff.
• Manage onboarding requirements from Interns, Internship Companies, and Course Management Team / Acad Staff.
• Handle queries from Interns and internship companies via multiple channels (iCEMs, calls, emails, face-to-face).
• Coordinate with departments to organise Workshops for interns.
• Prepare and verify Staff Claims and Journals via multiple platforms (Workday, Email).
• Verify and process invoices and payments.
• Monitor budgets, generate reports and reclassify budgets as needed.
• Assist general administration and student-related tasks.
• Support other Admin teams (Assets and Staff) as required.
• Participate in committees or projects at School/Poly-wide level.
• Undertake ad-hoc administrative assignments as required.

Skills

Multitasking

Attention to detail

Communication skills

Education

Diploma or above

Tools

SharePoint

Workday

Invoicing software

Job description

NYP School of Engineering in Singapore is seeking an organised Administrative Assistant to provide essential support for the internship placement programme, manage placement documents, onboarding requirements, and respond to queries across channels.

This role includes financial duties such as claims, invoice processing, and budget monitoring, and requires attention to detail, the ability to multitask, and effective collaboration with teams and partners.