Administrative Executive (Vibe Hotel Singapore Orchard)

Far East Organization; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Far East Organization in Singapore is seeking an administrative professional to provide comprehensive support across clerical tasks, procurement, vendor coordination, and project documentation. The role emphasizes accuracy, timely reporting, and professional handling of responsibilities.

The successful candidate will coordinate meetings, maintain records, manage procurement for the Front Office, engage staff activities, and track project progress while producing clear documentation.

Responsibilities

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally
• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally

Job description

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally