Administrative Executive (Part time)

SFIC INSTITUTE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

An educational institute in Singapore is seeking a motivated Part Time Administrative Executive to support their sales and training teams. This role involves processing training enrollments, managing administrative tasks, and supporting trainers. Ideal candidates should have strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. A Level or Diploma is required, with familiarity in government systems being a plus.

Benefits

Collaborative and supportive work environment

Qualifications

• Must have A Level, Diploma or higher.
• Familiarity with government portals is a significant advantage.
• Proven proficiency in Microsoft Office applications.
• Strong organizational skills required.
• Must have excellent communication skills.

Responsibilities

• Process training registrations and check eligibility criteria.
• Liaise with trainees on training confirmations.
• Manage learner database and communications.
• Support trainers on training days.
• Conduct end-of-assessment administration.

Skills

Communication and interpersonal skills

Organisational skills

Proficiency in Microsoft Office Suite

Ability to manage multiple tasks

Education

A Level, Diploma or above

Tools

Microsoft Office Suite

TMS and TPG

Job description

Job overview

We are seeking a motivated and enthusiastic Part Time Administrative Executive to join our growing team. The Administrative Executive will support the sales, training, and quality teams in enrolling students in classes and managing administrative tasks related to government funding, as well as office administration job.

Key Responsibilities

• Processing of training registrations, updates to registrations and checking of eligibility criteria for program and/or funding admissions
• Liaise with trainees on training confirmation and approvals for funding eligibility
• Provide post-training administration, such as collation of training and assessment records
• Manage learner database
• Manage learners’ emails
• Support the trainer on training days
• Prepare reports for feedback and evaluation sessions
• Conduct end-of-assessment administration and documentation
• Implement appropriate filing, storage and associated office procedures
• Manage trainer and learner materials
• Administer TPGateway and Training Management System
• Responsible for Public Run Classes
• Any other duties as assigned by the superiors

Requirements

• A Level, Diploma or above.
• Familiarity with government portals and systems such as TMS and TPG is a significant advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills, with the ability to interact effectively with students and colleagues.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and work effectively under pressure.
• A proactive and service-oriented attitude.

What We Offer

• A collaborative and supportive work environment.