Administrative Executive (Japanese Speaking)

SWIFT SEARCH GLOBAL PTE. LTD.; Singapore; On-site; SGD 26,000 - 36,000; Full time

Job summary

SWIFT SEARCH GLOBAL PTE. LTD. is seeking an organised Administrative Executive in Commonwealth, Singapore to provide administrative and coordination support to the management team.

The role involves bilingual communication with our Japan headquarters and ensuring smooth daily office operations. You will prepare documents, coordinate schedules, translate between Japanese and English, arrange travel for expatriate staff and maintain orderly filing and records.

Qualifications

• Bilingual Japanese/English communication skills required.
• Experience in office administration or coordination preferred.
• Proficient in MS Word, Excel and PowerPoint.

Responsibilities

• Provide daily administrative and secretarial support to the management team.
• Coordinate with Japan headquarters on administrative matters.
• Prepare, review and translate emails, reports and documents between Japanese and English.
• Assist with hotel bookings and travel arrangements for expatriate employees.
• Prepare meeting materials, presentations and business documents.
• Coordinate meetings, appointments and schedules.
• Maintain filing systems, records and administrative databases.
• Follow up with internal departments and external parties on documentation.
• Assist with general office administrative duties.

Skills

Bilingual Japanese/English

Organisational skills

Time management

Tools

Word

Excel

PowerPoint

Job description

Location: Commonwealth, Singapore

Working Days: Monday to Friday (5-Day Work Week)

Employment Type: Full-Time

Job Description

We are looking for an organised and detail-oriented Administrative Executive to provide administrative and coordination support to the management team. The role involves communicating with our overseas headquarters in Japan, preparing documents, coordinating schedules and supporting daily office operations.

Job Responsibilities

• Provide daily administrative and secretarial support to the management team.
• Communicate and coordinate with Japan headquarters on administrative matters.
• Prepare, review and translate emails, reports and documents between Japanese and English.
• Assist with hotel bookings, travel arrangements and administrative matters for expatriate employees.
• Prepare meeting materials, presentations, letters and other business documents.
• Coordinate meetings, appointments and schedules.
• Maintain proper filing systems, records and administrative databases.
• Follow up with internal departments and external parties on documentation and administrative matters.
• Assist with other general office administrative duties when required.

Job Requirements

• Proficiency in Japanese and English (written and spoken) is required to communicate with Japan headquarters and handle bilingual business documents.
• Experience in office administration, secretarial support or business coordination is preferred.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Good organisational, communication and time-management skills.
• Able to work independently and manage multiple tasks.