Administrative Executive: COO Support (Maternity Cover)

EthanInteriors; Singapore; On-site; SGD 39,000 - 55,000; Full time

Job summary

Ethan Interiors Pte Ltd is a dynamic interior design firm seeking an Administrative Executive / Assistant to cover maternity leave with strong potential to convert to a permanent role. The role spans executive/office support, financial administration, inventory management, and quotation support—ideal for someone organized, numbers‑minded, and able to wear multiple hats.

The position involves supporting the COO and Director, coordinating meetings, managing documents, improving processes, and

Qualifications

• 1–3+ years in an admin, EA, or finance support role; interior design or construction industry experience preferred.
• Comfortable with numbers and data entry; high attention to detail and accuracy.
• Proficient in Excel/Google Sheets and MS Office/Google Workspace; exposure to accounting software (Xero, QuickBooks) a plus.
• Strong meeting coordination and minute-taking skills.

Responsibilities

• Executive & Office support for the COO, planning meetings with relevant personnel.
• Prepare paperwork and attend meetings with the Director; take detailed meeting minutes.
• Provide day-to-day administrative/backend support to Director & COO; ensure office operations run smoothly.
• Update and improve office policies and processes; own administrative systems and documentation.
• Assist with day-to-day financial tasks — data entry, filing, invoices, and records managed by Accountant.
• Track office and project material inventory; coordinate with project teams, vendors, and clients.

Skills

Administration

Data entry

Excel / Google Sheets

Meeting coordination

Minute taking

Organizational skills

Tools

Xero

QuickBooks

MS Office/Google Workspace

Job description

Ethan Interiors Pte Ltd is a dynamic interior design firm seeking an Administrative Executive / Assistant to cover maternity leave with strong potential to convert to a permanent role. The role spans executive/office support, financial administration, inventory management, and quotation support—ideal for someone organized, numbers‑minded, and able to wear multiple hats.

The position involves supporting the COO and Director, coordinating meetings, managing documents, improving processes, and