Administrative Executive

VILLAGE HOTEL KATONG; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Medical benefits

Flexi benefits

Birthday Leave & Vouchers

Annual Health Screening

Insurance Coverage

Job summary

VILLAGE HOTEL KATONG is seeking a capable Administrative Coordinator to provide essential support to the Front Office team in Singapore. You will draft correspondence, coordinate meetings, and maintain filing systems while managing procurement, vendor communications, and contract renewals.

You will also plan staff engagement activities, monitor various projects, and develop documentation for new initiatives. A professional, discreet, and adaptable approach is essential to succeed in this role.

Qualifications

• 2–3 years of experience in a similar administrative role.
• Experience supporting a fast-paced, multi-task environment.
• Excellent organizational, interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Very presentable with a confident, adaptable attitude.
• Hospitality or housekeeping background preferred.

Responsibilities

• Provide administrative support: drafting correspondence, coordinating meetings, maintaining records and filing systems.
• Manage procurement for Front Office: sourcing quotations, purchasing decisions, PO follow-up for timely resolution.
• Liaise with vendors on orders, supply needs, and contract renewals.
• Plan, organise and facilitate staff engagement activities to boost morale.
• Monitor progress of projects related to CX, process improvement, infrastructure upgrades and other assignments.
• Develop and oversee projects with documentation and materials.
• Perform other duties as assigned by supervisors with diligence and professionalism.

Skills

Administrative support

Organizational skills

Interpersonal skills

Communication skills

Discretion with confidential info

Presentable & adaptable

Job description

Responsibilities:

• Provide administrative support, including drafting correspondence, coordinating meetings, maintaining records and filing systems, bookkeeping, and updating daily reports.
• Manage the full procurement process for the Front Office Department, including sourcing and evaluating quotations, making purchasing decisions, and ensuring timely resolution of outstanding purchase orders.
• Liaise with vendors regarding orders, supply needs, and contract renewals to ensure continuity and compliance.
• Plan, organise, and facilitate staff engagement initiatives to promote team morale and cohesion.
• Monitor and report on the progress of various projects, including those related to customer experience, process improvement, infrastructure upgrades, and other assignments.
• Develop, implement, and oversee projects, including the creation and management of associated documentation and materials.
• Perform any other duties assigned by supervisors, carrying them out diligently and professionally.

Requirements:

• Minimum of 2-3 years of experience in a similar position at this level.
• Demonstrated experience providing administrative support in a fast-paced, multi-task environment.
• Excellent organizational, interpersonal, and communications skills
• Ability to handle internal and external contacts at all levels with sensitivity and professionalism.
• Strong ability to maintain and treat highly confidential information with absolute discretion.
• Very presentable, with an approachable yet confident personality, demonstrating flexibility and a positive can-do attitude.
• Highly adaptable, resilient, and able to work under pressure and meet tight deadlines with limited supervision and minimal direction.
• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and departmental requirements, works effectively by using a highly collaborative style.
• Prior housekeeping or hospitality experience preferred

• Employees will get to enjoy benefits such as Medical, Flexi, Birthday Leave & Vouchers, Annual Health Screening, and Insurance Coverage.