Administrative Executive

Ley Choon Group Holdings; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a Project Administration Manager to oversee the project claiming process and enhance administrative workflows. The ideal candidate will have 3-5 years of experience in project administration, strong analytical skills, and the ability to coordinate effectively with multiple stakeholders. Benefits include a company-provided shuttle service, medical benefits, and opportunities for career progression.

Benefits

Company-provided shuttle

Lunch bus access

14 days annual leave

Medical Teleconsultation services

Comprehensive medical benefits

Qualifications

• 3-5 years of experience in project administration or claims management.
• Strong knowledge of project documentation and authority submission.
• Ability to coordinate effectively with multiple stakeholders.

Responsibilities

• Oversee and support the full project claiming process.
• Review project documentation and validate claims.
• Enhance project administrative workflows.

Skills

Project administration

Claims management

Analytical skills

Stakeholder coordination

Process improvement

Education

Diploma or Degree in Business Administration or Project Management

Tools

Microsoft Office

Job description

To manage, review, and enhance project administrative processes, ensuring effective claims management, documentation control, and coordination across project stakeholders.

Key Responsibilities

• Oversee and support the full project claiming process, including claims review, approval workflows, and compliance with internal procedures and regulatory requirements.
• Review and validate project documentation, reports, and claims prepared by administrative staff prior to submission for approvals.
• Enhance project administrative workflows and ensure consistent application of procedures across projects.
• Support project operations by coordinating communication with authorities, agencies, service providers, supervisors, and internal departments.
• Assist in the implementation, administration, and improvement of project-related applications and systems to improve efficiency.
• Monitor project claims and administrative deliverables to ensure accuracy, completeness, and timeliness.
• Identify gaps, risks, and inefficiencies in project administration processes and recommend practical improvements.
• Provide guidance and on-the-job support to administrative staff to strengthen overall project administration capability.
• Prepare summary reports, dashboards, and management updates related to project progress, claims status, and approvals.
• Support meeting coordination, including preparation of meeting minutes, action lists, and follow-up tracking when required.

Qualifications

• Diploma or Degree in Business Administration, Project Management, or a related discipline.
• 3-5 years of experience in project administration, claims management, or project support roles.
• Strong knowledge of project documentation, claims processes, and authority submission requirements.
• Ability to coordinate effectively with multiple stakeholders and departments.
• Good analytical and problem-solving skills with a process improvement mindset.
• Proficient in Microsoft Office and project-related systems/applications.

Other information

• Work Schedule: 5-day work week.

Employee Benefits

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long‑term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting‑edge solutions.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

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