Administrative Executive

MEDEZE GROUP PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

MEDEZE GROUP PTE. LTD. seeks an Administrative Executive to provide administrative and sales support in a professional and timely manner, with personalized secretarial support to the COO.

The role involves one-to-one collaboration with the COO on a wide range of matters and flexibility to meet the needs of our growing organization. You will coordinate documents, manage purchasing and supplier relations, prepare monthly sales reports, assist with recruitment and onboarding, and help maintain

Qualifications

• At least 2 years of relevant experience.
• Diploma or equivalent required.
• Proficient in MS Office and Excel software.
• Proficiency in English (spoken and written).
• Ability to multitask and prioritize daily workload.
• Good verbal and written communication skills.
• Strong organizational and administrative skills with attention to detail.
• Positive attitude and willingness to learn.

Responsibilities

• Perform full spectrum of coordination and administrative duties including data entry, documents, filling, and coordinating with associates.
• Efficient document management such as printing and filing documents.
• Provide sales support and order management, maintaining detailed sales records.
• Tabulate and prepare monthly sales reports.
• Handle purchasing, sourcing, coordination of delivery and supplier evaluation.
• Prepare purchase orders and coordinate with suppliers.
• Liaise with internal departments to consolidate purchasing needs.
• Ensure compliance with purchasing procedures and policies.
• Assist with price comparisons, quotations, and supplier performance reviews.
• Support day-to-day office operations and monitor office supplies.
• Provide secretarial support to COO.
• Handle recruitment process including postings, phone screenings, and interview arrangements.
• Organize new employee orientation and onboarding schedules.
• Take on other administrative duties as assigned by COO.

Skills

MS Office

Excel

English

Time management

Multitasking

Communication

Organization

Education

Diploma or equivalent

Job description

Administrative Executive

The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.
• Efficient document management such as printing and filing of the documents.
• To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.
• Tabulate and prepare monthly sales reports.
• In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials.
• Prepare purchase orders and coordinate with suppliers.
• Liaise with internal departments to consolidate purchasing needs.
• Ensure compliance with company purchasing procedures and policies.
• Support in price comparisons, quotation requests and supplier performance reviews.
• Assist with day-to-day operations of the office.
• Monitoring of office supplies.
• Perform secretarial support to COO.
• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
• Help to organize new employee orientation, on-boarding and working schedules.
• Other administrative duties, tasks as assigned by COO.

Requirements

• At least 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills
• Ability to manage multiple projects simultaneously with effective time management skills.
• Good organizational and administrative skills with attention to detail.
• Positive attitude and willingness to learn.