Administrative & Data Coordination Specialist

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 3,410,000 - 4,856,000; Full time

Job summary

BGC Group Pte Ltd is seeking an Administrative Assistant on a 12-month contract to provide essential administrative support, coordinate meetings, manage enquiries, and assist with data tracking.

The role involves handling stakeholder engagements, preparing reports, and creating basic infographics or presentation content, with daily tasks including data entry and Excel record maintenance.

Qualifications

• Formal education as stated (GCE N/O/A Level, Nitec, Higher Nitec or Diploma).
• Experience in administrative support or stakeholder engagement is advantageous.
• Proficient with Microsoft Office, especially Excel for data tracking.

Responsibilities

• Coordinate meetings and manage calendars, including virtual setups (Zoom, Teams).
• Support planning and logistics for stakeholder sessions and forums.
• Handle enquiries via shared mailboxes and draft responses.
• Assist with basic data analysis and prepare reports or summaries.
• Maintain project timelines, deliverables, and action item tracking.
• Create simple infographics and presentation content.
• Perform data entry, document collation, and Excel record maintenance.

Skills

Coordination

Data analysis

Stakeholder engagement

Communication

Organisational skills

Multi-tasking

Presentation support

Education

Minimum GCE N/O/A Level, Nitec, Higher Nitec, or Diploma

Tools

Microsoft Excel

Zoom

Microsoft Teams

Job description

BGC Group Pte Ltd is seeking an Administrative Assistant on a 12-month contract to provide essential administrative support, coordinate meetings, manage enquiries, and assist with data tracking.

The role involves handling stakeholder engagements, preparing reports, and creating basic infographics or presentation content, with daily tasks including data entry and Excel record maintenance.