Administrative Clerk

LXH CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

LXH CONSTRUCTION PTE. LTD. is seeking an Accounts & Admin Assistant to manage day-to-day accounting and provide essential administrative support within a construction environment.

You will maintain a full set of accounts, handle GST returns, depreciation and fixed asset register, prepare invoices and payment claims, perform bank reconciliations, manage payroll records, and assist with tender submissions, all with precision and independence.

Qualifications

• Must possess at least a Diploma in Accountancy, Accounting or a related discipline.
• Must have prior accounting and administrative experience in the construction industry.
• Must have practical experience maintaining a full set of accounts.
• Must have experience preparing GST returns and claims.
• Must understand fixed asset accounting and depreciation.

Responsibilities

• Maintain a full set of accounts, including AP, AR and general ledger entries.
• Review transactions and assign receipts, expenses and payments to the COA.
• Perform monthly bank reconciliations and investigate discrepancies.
• Prepare and submit GST returns and GST claims accurately and on time.
• Maintain fixed asset register for machinery, equipment and other assets.
• Calculate and record depreciation for fixed assets.
• Prepare customer invoices, quotations and payment claims.
• Assist with tender submissions and admin duties.

Skills

Meticulous

Organised

Attention to detail

Independent with minimal supervision

Time management

Prioritise tasks

Education

Diploma in Accountancy or related discipline

Tools

Microsoft Excel

Microsoft Word

Job description

We are looking for a meticulous and responsible Accounts & Admin Assistant to manage the company's day-to-day accounting functions and provide administrative support

The successful candidate must have prior accounting experience in the construction industry, be able to maintain a full set of accounts, prepare GST returns and work independently with minimal supervision.

Key Responsibilities

• Maintain a full set of accounts, including accounts payable, accounts receivable and general ledger entries.
• Review transactions and assign receipts, expenses and payments to the correct chart of accounts.
• Perform monthly bank reconciliations and investigate any discrepancies.
• Prepare and submit GST returns and GST claims accurately and on time.
• Maintain proper supporting documents for GST reporting and audit purposes.
• Maintain the company's fixed asset register for machinery, equipment and other assets.
• Assess whether purchases of machinery and equipment should be capitalised as fixed assets or recorded as expenses, in accordance with the company's accounting policies and applicable accounting standards.
• Calculate and record depreciation for machinery, equipment and other fixed assets.
• Record the acquisition, transfer, disposal and write-off of fixed assets accurately.
• Ensure that fixed asset records agree with the company's general ledger.
• Prepare and issue customer invoices, quotations and other supporting documents.
• Prepare progress payment claims and compile the necessary supporting documents for submission.
• Create bank payment transactions for management's review and approval.
• Monitor outstanding receivables and follow up on payment status when required.
• Maintain proper filing and accurate records of invoices, receipts, payment vouchers, bank documents and other accounting records.
• Compile and prepare employee timesheets.
• Prepare employee payslips and maintain the related payroll records.
• Assist with completing tender forms, schedules and other tender submission documents.
• Provide general administrative support to the company.
• Carry out any other ad hoc accounting and administrative duties assigned by management.

Mandatory Requirements

• Must possess at least a Diploma in Accountancy, Accounting or a related discipline.
• Must have prior accounting and administrative experience in the construction industry.
• Must have practical experience maintaining a full set of accounts.
• Must have experience preparing GST returns and claims.
• Must understand fixed asset accounting and be able to determine whether machinery and equipment purchases should be capitalised as assets or recorded as expenses.
• Must be able to calculate depreciation and maintain an accurate fixed asset register.
• Good understanding of bookkeeping principles, chart of accounts and bank reconciliation.
• Proficient in Microsoft Excel, Microsoft Word and general office applications.
• Highly meticulous, organised and attentive to detail.
• Able to prioritise tasks and meet accounting, payment claim and tender submission deadlines.
• Responsible, dependable and able to maintain confidentiality.
• Able to work independently with minimal supervision.