Administrative Assistant, Private Banking (1 year contract)

Indosuez Wealth Management; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Indosuez Wealth Management in Singapore seeks a highly organised Administrative Assistant to support our Private Banking teams and department heads across the Bank. You will handle complex calendars, travel arrangements, meeting materials, and client communications with discretion.

The role offers variety in a fast-paced, professional environment, exposure to stakeholders, and meaningful responsibility in business support and internal coordination across the Bank.

Qualifications

• Minimum Diploma or equivalent experience preferred.
• 3–6 years of administrative or executive support experience in financial services/private banking/wealth management preferred.
• Excellent organizational and time-management skills with meticulous attention to detail.
• Professional, polished written and verbal communication.
• High level of integrity and discretion with sensitive information.
• Proficiency in Microsoft Office; banking systems experience is a plus.
• Ability to manage multiple priorities and work under pressure.
• Collaborative, dependable, and service-oriented mindset.
• Strong interpersonal skills and client service orientation.

Responsibilities

• Provide comprehensive administrative support to Market Heads, department heads and the Private Banking team.
• Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
• Assist other department heads with travel bookings, logistics, and administrative tasks.
• Support organisation of company events, internal meetings, team engagements, and client activities.
• Serve as a key contact for internal teams and clients as appropriate.
• Prepare correspondence, presentations, reports and client communications.
• Maintain accurate records and client data in internal systems.
• Handle confidential information with professionalism and discretion.
• Assist with ad hoc projects and process improvements as required.
• Collaborate with marketing on campaigns and manage gifts/entertainment budgets.

Skills

Organizational skills

Time management

Communication skills

Integrity

Client service mindset

Teamwork

Proactivity

Interpersonal skills

Discretion

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

We are seeking a highly organised, proactive, and service-oriented Administrative Assistant to support our Private Banking teams and selected department heads across the Bank.

This is a dynamic and varied role that plays an important part in ensuring smooth daily operations, supporting internal stakeholders, and contributing to the successful delivery of client and company activities.

You will enjoy working in a fast-paced, professional environment, and will be confident managing a wide range of administrative, coordination, and operational tasks with discretion and attention to detail.

This is an excellent opportunity for someone who enjoys variety, values teamwork and wants to be part of a professional and client-focused environment. The role offers exposure to different stakeholders, meaningful responsibility, and the chance to contribute to both business support and internal coordination across the Bank.

KEY RESPONSIBILITIES

In the course of carrying out the above responsibilities, you will be expected to be able to independently: -

• Provide comprehensive administrative support to Market Heads, department heads and the wider Private Banking team
• Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials
• Assist other department heads with travel booking, logistics, and general administrative support as needed
• Support the organisation and administration of company events, internal meetings, team engagements, and client activities
• Serve as a key point of contact for internal teams and, where appropriate, clients
• Prepare correspondence, presentations, reports, and client communications
• Maintain accurate records, files, and client data in internal systems
• Handle confidential information with the highest level of professionalism and discretion
• Assist with ad hoc projects and process improvements as required
• Work closely with marketing and communications team on marketing campaigns for clients including managing gifts and entertainment budgets
• Assist with ad hoc projects, process improvements and other tasks as assigned

WE ARE LOOKING FOR

To be effective and successful in this position, you should:-

• Minimum Diploma or equivalent experience preferred
• Min 3 - 6 years of experience in administrative or executive support, ideally within financial services, private banking, or wealth management
• Strong organizational and time-management skills with excellent attention to detail
• Professional, polished communication skills (written and verbal)
• High level of integrity and discretion when handling sensitive information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with banking systems is an advantage
• Ability to manage multiple priorities and work under pressure
• A collaborative, dependable, and service-minded approach
• Strong interpersonal skills and a client-service mindset
• Proactive, dependable, and team-oriented approach