Administrative Assistant | Open Office & Work-Life Balance

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 28,000 - 44,000; Full time

Benefits offered by this job

Open office concept with free seating

Chill vibes

Work-life balance

Job summary

ES RECRUITMENT PTE. LTD. in Singapore is seeking an administrative assistant to support daily office operations and senior management. You will handle communications, scheduling, document preparation, and general clerical tasks to maintain efficient workflows.

Applicants with a Diploma or higher and strong organizational skills are encouraged. Training will be provided; the environment emphasizes work-life balance and collaborative teamwork.

Qualifications

• Minimum Diploma and above.
• Strong organizational and time-management abilities for handling multiple tasks.
• Good written and verbal communication skills with attention to detail.

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations.
• Handle general office duties such as answering calls, replying to emails, and managing correspondence.
• Schedule meetings, arrange travel, and coordinate appointments for staff and management.
• Prepare meeting agendas, take minutes, and distribute documents and follow-ups.
• Assist with organizing events, conferences, and training sessions.
• Maintain filing systems, both electronic and physical.
• Prepare, edit, format, and organize documents, reports, and presentations.
• Support senior management with calendar management and task follow-up.
• Help prepare reports, spreadsheets, and other materials for meetings.
• Conduct basic research and compile data for projects and reports.
• Coordinate administrative matters with internal teams, vendors, and stakeholders.
• Perform other administrative and ad-hoc tasks as needed.

Skills

Organisational skills

Time management

Communication

Independent work

Education

Diploma or above

Tools

Microsoft Office

Job description

ES RECRUITMENT PTE. LTD. in Singapore is seeking an administrative assistant to support daily office operations and senior management. You will handle communications, scheduling, document preparation, and general clerical tasks to maintain efficient workflows.

Applicants with a Diploma or higher and strong organizational skills are encouraged. Training will be provided; the environment emphasizes work-life balance and collaborative teamwork.