Administrative Assistant (FRESH GRAD WELCOME)

CAR TIMES AUTOMOBILE PTE LTD; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

CarTimes is seeking a hands-on Administrative Assistant to strengthen our operations in the automotive sector. The role focuses on data entry for Hire Purchase, document verification, and proactive communication with customers and partners.

The ideal candidate has 1–2 years of admin experience, a GCE O/N certificate, and strong Excel and MS Office skills, with the ability to work independently in a fast-paced environment.

Qualifications

• 1–2 years of administrative-related experience.
• Possess at least GCE ‘O’ or ‘N’ Certificate.
• Able to work independently with minimum supervision.
• Organized and detailed-oriented.
• Knowledgeable in Microsoft Office, especially Excel.

Responsibilities

• Key-in information relating to each Hire Purchase transaction into the system and print documents for mailing.
• Verify documents to ensure proper execution; check insurance certificates and LTA acknowledgements for correctness.
• Contact customers to verify and confirm applications.
• Lodge Form A to register the company’s interest in financed vehicles.
• Scan documents of Hire Purchase accounts after disbursement.
• Coordinate with Salespersons and Financial Institutions on outstanding issues.
• Communicate application outcomes and requirements from financial institutions to Salespersons.

Skills

Microsoft Office

Excel

Communication skills

Education

GCE O/N Certificate

Job description

Join our team at CarTimes, a leading name in the automotive industry renowned for excellence and innovation. We are seeking a dynamic and hands‑on Administrative Assistant with an eye for detail and a passion for operational excellence.

Duties and responsibilities

• Key-in information relating to each Hire Purchase transaction into the system. Thereafter, print the Hire Purchase documents and mail it to customers.
• Check that documents are in order to ensure that the Hire Purchase documents are properly executed. Other documents to check include insurance certificates and LTA Acknowledgements where information is to be verified for correctness.
• Contact customers to verify and confirm their applications.
• Lodge Form A to register the company’s interest in vehicles that are financed.
• Scan documents of Hire Purchase accounts after disbursement.
• Coordinate with Salespersons and Financial Institutions on outstanding issues / documents.
• Communicate to Salespersons on the outcome of the applications and communicate the requirements of the financial institutions, if any.

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE ‘O’ or ‘N’ Certificate
• Able to work independently with minimum supervision in a fast‑paced environment
• Organized and detailed‑oriented
• Knowledgeable in Microsoft Office (Especially Excel)
• Great team player with great communications skills