Administrative Assistant for Music & Dance Studio

MADDSPACE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

MADDspace PTE. LTD. in Singapore is seeking a responsible Studio Administrator to support daily studio operations, front-desk duties, and simple HR/accounting tasks. You will coordinate admin, manage documents, handle calls, and oversee inventory and housekeeping.

Ideal candidates are self-motivated, organized, and able to multi-task in a fast-paced educational environment, with proficiency in MS Office and a collaborative team spirit.

Qualifications

• Self-motivated, pro-active attitude; able to work independently.
• Ability to multi-task, prioritize in a fast-paced environment.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Experience in educational centre is an advantage.

Responsibilities

• Coordinate day-to-day general administration and operations.
• Perform clerical duties: filing, data entry, scanning and couriers.
• Receptionist duties and greet guests.
• Handle calls and messages promptly and professionally.
• Manage inventories of office and operations supplies.
• Oversee office housekeeping and maintain a clean environment.
• Provide simple HR and accounting support.
• Ensure all documents and records are filed and maintained.
• Maintain client database and file management.
• Assist with ad-hoc duties as required by the company.

Skills

Multi-tasking

Organized

Team player

Proactive

Can-do attitude

Independent

Tools

MS Office

Job description

MADDspace is one of Singapore's Top Performing Arts Studio providing Music & Dance classes for Kids and Youth. We are looking for a responsible Studio Administrator to assist in the studio's day-to-day operations.

Responsibilities:

• Coordinate and assist in the day-to-day general administration and operational matters
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning and handling courier services etc
• Receptionist duties
• Attend to all guests in a prompt, friendly and professional manner
• Handle all telephone calls and messages in a timely and professional manner
• Manage the inventories of office supplies and operations supplies
• Oversee office housekeeping and maintain a clean office environment
• Provide simple HR and accounting support
• Ensure all accounting documents and records are properly filed and well-maintained.
• Maintain client database, opening and closing of files
• Assist with other ad-hoc duties as required from time to time.
• Any other ad-hoc administrative duties assigned by the company

Requirements:

• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to multi-task, prioritise and work independently in a fast-paced environment
• Proficiency in MS Office Applications (Excel, Words & PowerPoint)
• Relevant working experience of at least 2 to 3 years in a educational centre is an advantage