ADMINISTRATIVE ASSISTANT

NANYANG BEAUTY ACADEMY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

NANYANG BEAUTY ACADEMY PTE. LTD. is seeking a reliable Admin Executive to join our growing team. You will prepare course materials, manage documentation, and support day-to-day operations at the academy.

You will handle data entry, learner onboarding, registrations, and schedule coordination, while assisting management and trainers as needed. Strong organization and communication are essential in this role.

Qualifications

• Minimum GCE O’ Level or equivalent; higher qualifications are a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and basic digital systems.
• Good communication and interpersonal skills.
• Able to work independently and manage multiple tasks.

Responsibilities

• Prepare and manage training-related documents such as course materials, forms, and certificates.
• Provide operational support to ensure smooth day-to-day activities within the academy.
• Maintain and update the Training Management System (TMS).
• Ensure accurate and timely data entry of learner information, course details, and schedules.
• Assist with learner onboarding and registration processes.
• Coordinate class schedules, communicate with learners, and ensure proper documentation.
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals.
• Support management and trainers with additional tasks as required.
• Handle general office administration, filing, and correspondence.
• Able to filing invoices, basic account filling
• Handle store front desk daily activities, customer service, enquiry etc.

Skills

Organization

Attention to detail

Communication

Interpersonal skills

Independent work

Multitasking

Education

GCE O-Level or equivalent

Tools

Microsoft Office

Basic digital systems

Job description

NANYANG BEAUTY ACADEMY PTE. LTD.is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities:

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Provide operational support to ensure smooth day-to-day activities within the academy
• Maintain and update the Training Management System (TMS)
• Ensure accurate and timely data entry of learner information, course details, and schedules
• Assist with learner onboarding and registration processes
• Coordinate class schedules, communicate with learners, and ensure proper documentation
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals
• Support management and trainers with additional tasks as required
• Handle general office administration, filing, and correspondence.
• Able to filing invoices, basic account filling
• Handle store front desk daily activities, customer service, enquiry etc.

Requirements:

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office and basic digital systems
• Good communication and interpersonal skills
• Able to work independently and manage multiple tasks

Bonus Points If You Have:

• Experience in the education or training industry
• Familiarity with government funding frameworks such as SSG/WSQ

Knowledge of administrative requirements related to adult learning institutions