Administrative Assistant

Corporation Service Company; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

CSC, a global business, legal, and financial services company, invites an Administrative Assistant for a 6-month contract in Singapore. You will support the corporate secretarial team with minutes, files, and billing while coordinating with clients and external partners on-site.

The role requires Mandarin ability and meticulous task management. The position emphasizes proactive, organized, and responsive handling of administrative duties in a fast-paced environment.

Qualifications

• 1 year of prior experience in similar administrative roles.
• Ability to speak Mandarin preferred as this role will involve coordination with Chinese clients and reviewing Chinese documents.
• Able to multitask and work within tight timeline.
• Detail oriented; demonstrates thoroughness and strong ownership of work.
• Pro-active, self-motivated, independent and responsive.
• Good interpersonal, organizational and communications skills.
• Proficient in MS Office (MS Excel and MS Word).

Responsibilities

• Provide administrative support to the corporate secretarial team on various matters.
• Updating of clients' minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations).
• Preparation of corporate secretarial documents.
• Handling mails and courier services.
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status.
• Manage/liaise with vendors or external parties whenever necessary.
• Liase with clients on general administrative matters.
• Liase and coordinate with internal and external parties, including solicitors and regulatory bodies.
• Strengthen long-term relationships with our customers and business partners by providing excellent services.
• Any other Ad-hoc duties as assigned.

Skills

Administrative support

Mandarin language (preferred)

Multitasking

Detail oriented

Proactive mindset

Interpersonal skills

MS Office

Tools

MS Excel

MS Word

Job description

Administrative Assistant (6 months contract)

Singapore

Monday - Friday, 09:00 - 18:00

On-Site

Some of the things you'll be doing:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients' minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles
• Ability to speak mandarin preferred as this role will involve coordination and speaking with chinese clients and reviewing chinese documents
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro-active, self-motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)

About Us

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®

Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.

CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.

CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers .

We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. Our commitment to accessibility reflects our broader dedication to diversity and belonging,

Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.

Why Work with CSC?

At CSC®, we're always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients. We exceed expectations by adapting client ambitions and goals as our own. This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years. It's also the reason we're the trusted partner of many of the world’s most successful organizations.

CSC is committed to attracting, developing, and retaining talented people whose values align with ours. We empower our colleagues to bring the right solutions to market to meet client demand. That's why we are the leading provider of business administration and compliance solutions.

• CSC is a great place to work with smart and dedicated people.
• We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In's Best Places to Work.
• We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
• Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
• CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
• As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.