Administrative Assistant

ACP Group; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading administrative services provider in Singapore is looking for an Administrative Assistant. You will provide essential clerical support ensuring efficient office operations. The ideal candidate will have experience in administrative roles and proficiency in MS Office. Strong communication skills and attention to detail are essential for success. This position contributes significantly to the smooth functioning of the office.

Qualifications

• Minimum of 2 years of relevant administrative experience.
• Ability to manage office supplies inventory effectively.
• Demonstrates professionalism and high-level discretion.

Responsibilities

• Handle office correspondence and respond promptly.
• Maintain filing systems ensuring confidentiality.
• Schedule and coordinate meetings and travel arrangements.
• Prepare reports and documents as needed.

Skills

Proven experience as an Administrative Assistant

Proficiency in MS Office

Excellent written and verbal communication skills

Strong organizational abilities

Attention to detail

Education

Diploma or degree in Business Administration

Tools

MS Office Suite

Job description

Overview

To provide administrative and clerical support to ensure the efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication.

Responsibilities

• Handle office correspondence (emails, phone calls, mail) and respond promptly.
• Maintain filing systems, both electronic and physical, ensuring confidentiality of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documents as required.
• Manage office supplies inventory and place orders when necessary.
• Assist with HR-related tasks such as maintaining employee records and supporting recruitment processes.
• Provide general administrative support to various departments as needed.
• Ensure compliance with company policies and procedures.

Requirements & Skills

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.

Education & Experience

• Diploma or degree in Business Administration or related field (preferred).
• At least 2 years of relevant administrative experience.