ADMINISTRATIVE ASSISTANT

THE DIGICAM DEPOSITORY GLOBAL PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

The Digicam Depository is Singapore’s leading digicam retailer focusing on sourcing, refurbishing, and selling second-hand cameras. We are seeking a detail-oriented Admin & Operations Assistant to support daily operations, bookkeeping, and back-office tasks.

You will handle invoices, data entry, and sales records across POS and spreadsheets, contributing to workflow efficiency and accurate reporting. Join a fast-moving team and grow with the business.

Qualifications

• Experience in an administrative or operations role.
• Basic understanding of bookkeeping and accounting processes.
• Comfortable working with Excel / Google Sheets and POS systems.
• Strong attention to detail and organisational skills.
• Able to work independently and manage multiple tasks.
• Clear communication skills.

Responsibilities

• Handle daily administrative tasks and general office coordination.
• Maintain organised records for invoices, receipts, and documents.
• Support internal processes and improve workflow efficiency.
• Record daily sales, expenses, and payments; prepare simple reports.
• Maintain sales data across POS systems and spreadsheets; update records.
• Prepare basic data reports and assist with audits when required.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Tools

Excel

Google Sheets

POS systems

Job description

The Digicam Depository is Singapore’s first and largest dedicated digicam store, specialising in sourcing, refurbishing, and retailing second-hand digital compact cameras. Built from the ground up, the business blends strong operational discipline with youth-driven branding, creativity, and community engagement. As a team, we value initiative, ownership, and attention to detail, while offering a fast-moving, hands-on environment where team members gain real exposure to retail operations, and growing a modern brand-focused business.
We’re looking for a detail-oriented and reliable Admin & Operations Assistant to support our day-to-day business operations. This role focuses on basic bookkeeping, retail and sales data administration, and general back-office support to keep the business running smoothly.

Key Responsibilities

Administrative & Operations Support

• Handle daily administrative tasks and general office coordination

• Maintain organised records for invoices, receipts, and documents

• Support internal processes and improve workflow efficiency

Basic Bookkeeping

• Record daily sales, expenses, and payments

• Assist with invoice preparation and payment tracking

• Reconcile basic financial records and flag discrepancies

• Prepare simple reports for management review

Retail & Sales Data Administration

• Maintain accurate sales data across POS systems and spreadsheets

• Update product, pricing, and inventory records

• Generate daily, weekly, and monthly sales summaries

• Assist with vendor or supplier-related data tracking

Data & Reporting

• Ensure accuracy and consistency of data entry

• Prepare basic reports using Excel / Google Sheets

• Support audits and data checks when required

Requirements

• Experience in an administrative or operations role (retail experience is a plus)

• Basic understanding of bookkeeping and accounting processes

• Comfortable working with Excel / Google Sheets and POS systems

• Strong attention to detail and organisational skills

• Able to work independently and manage multiple tasks

• Clear communication skills

What We Offer

• Hands-on exposure to business operations and retail workflows

• Supportive and fast-moving work environment

• Opportunity to grow with the company and take on more responsibility