Administrative Assistant

HONG AIK ENGINEERING PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Hong Aik Engineering Pte. Ltd. in Singapore is seeking an organized logistics coordinator to support both logistics and operations teams.

You will process documentation, manage data entry, coordinate vehicle compliance, and handle various administrative tasks to ensure smooth daily workflows. The role requires attention to detail and proactive communication with transport companies, brokers, and regulatory authorities.

Qualifications

• Experience with logistics documentation
• Proficient in data entry and reporting
• Strong communication and administrative skills

Responsibilities

• Process and maintain accurate logistics documentation to support operational efficiency
• Prepare reports on operational metrics, logistics performance, and administrative activities for management review
• Manage vehicle-related compliance by handling Road Tax, VPC, and Insurance renewals promptly
• Enter job ticket data for tipper trucks accurately and timely to ensure smooth billing and payment processes with finance and drivers
• Organize and maintain physical and digital filing systems for easy retrieval of documents
• Respond to phone calls and emails professionally, directing enquiries to appropriate departments
• Assist with data entry, spreadsheet management, and database updates to support logistics operations
• Support Logistics and Operations teams with general administrative tasks and special projects as needed
• Liaise effectively with external parties including transport companies, customs brokers, and regulatory authorities to facilitate operations
• Monitor and order office supplies and materials to maintain adequate stock levels

Skills

Data entry

Administrative support

Logistics coordination

Communication

Tools

Spreadsheet software

Database management

Job description

Company Overview

Hong Aik Engineering Pte Ltd, founded in 2013, provides construction transportation, heavy machinery maintenance, and structural steel works. It supports major projects in Singapore, including ERSS, demolition, and civil engineering services for public and private sectors.

Job Summary

You will support logistics and operations teams by processing documentation, managing data entry, coordinating vehicle compliance, and assisting with administrative tasks to ensure smooth operational workflows.

Responsibilities

• Process and maintain accurate logistics documentation to support operational efficiency
• Prepare reports on operational metrics, logistics performance, and administrative activities for management review
• Manage vehicle-related compliance by handling Road Tax, VPC, and Insurance renewals promptly
• Enter job ticket data for tipper trucks accurately and timely to ensure smooth billing and payment processes with finance and drivers
• Organize and maintain physical and digital filing systems for easy retrieval of documents
• Respond to phone calls and emails professionally, directing enquiries to appropriate departments
• Assist with data entry, spreadsheet management, and database updates to support logistics operations
• Support Logistics and Operations teams with general administrative tasks and special projects as needed
• Liaise effectively with external parties including transport companies, customs brokers, and regulatory authorities to facilitate operations
• Monitor and order office supplies and materials to maintain adequate stock levels