Clinic Assistant

PRECIOUS SPECIALIST CENTRE PTE. LTD.; Singapore; Presencial; SGD 23.000 - 33.000; Jornada completa

Descripción de la vacante

PRECIOUS SPECIALIST CENTRE PTE. LTD. in Singapore seeks a Clinic Assistant to provide strong backend operational and administrative support to ensure the clinic runs efficiently.

The role focuses on records management, inventory control, documentation, claims processing, and internal coordination, with limited front-facing duties. You will maintain patient records in the clinic management system, handle billing and claims, oversee stock of medical supplies, prepare rooms for consultations, and

Formación

• Prior experience in clinic administration or healthcare operations preferred.
• Strong attention to detail and organisational skills.
• Proficient in Microsoft Office and comfortable with clinic management systems.
• Able to work independently and handle confidential information.

Responsabilidades

• Administrative and Records Management: Maintain and update patient records accurately in the clinic management system.
• Claims, Billing & Financial Support: Process MediSave, CHAS, insurance, and third-party claims; prepare billing documents and reconcile records.
• Inventory & Supplies Management: Monitor stock levels of medical consumables, stationery, and clinic supplies; raise purchase requests.
• Operational Support: Prepare consultation rooms, assist with opening/closing procedures, coordinate with vendors or service providers.
• Limited Frontline Support (as needed): Assist with patient registration or simple enquiries during peak periods.

Conocimientos

Attention to detail

Organisational skills

Microsoft Office proficiency

Clinic management systems familiarity

Team player

Independent worker

Educación

Minimum N-Level / O-Level / Nitec / Higher Nitec qualification

Herramientas

Clinic management system

EMR/EHR software

Descripción del empleo

Job Summary

The Clinic Assistant provides strong backend operational and administrative support to ensure the clinic runs efficiently. The role focuses on records management, inventory control, documentation, claims processing, and internal coordination, with limited front-facing duties.

Key Responsibilities

1. Administrative & Records Management
   • Maintain and update patient records accurately in the clinic management system
   • Organise, scan, and file medical documents, referral letters, and reports
   • Prepare and process medical reports, referral letters, and other documentation
   • Ensure proper data entry and record-keeping compliance
   • Support audit preparation and internal documentation checks
2. Claims, Billing & Financial Support
   • Process MediSave, CHAS, insurance, and third-party claims
   • Prepare billing documents and reconcile payment records
   • Assist with claims follow-up and documentation for insurers or corporate clients
   • Maintain accurate financial and claims-related records
3. Inventory & Supplies Management
   • Monitor and manage stock levels of medical consumables, stationery, and clinic supplies
   • Perform regular stock checks and raise purchase requests
   • Receive, verify, and store incoming supplies
   • Ensure proper inventory rotation and expiry tracking
4. Operational Support
   • Prepare consultation rooms and ensure they are properly stocked and ready
   • Support clinic opening and closing procedures
   • Coordinate with external vendors, laboratories, or service providers when required
   • Assist with scheduling of internal meetings, maintenance, or training sessions
   • Handle internal administrative tasks and ad-hoc operational support
5. Limited Frontline Support (as needed)
   • Assist with patient registration or simple enquiries during peak periods
   • Support doctors and nurses with basic clinical preparation when required

Requirements

• Minimum N-Level / O-Level / Nitec / Higher Nitec qualification
• Prior experience in clinic administration, healthcare operations, or administrative support preferred
• Strong attention to detail and organisational skills
• Proficient in Microsoft Office and comfortable with clinic management systems
• Familiarity with MediSave, CHAS, insurance claims, or medical documentation is an advantage
• Able to work independently and handle multiple backend tasks efficiently
• Responsible, discreet, and able to handle confidential information

Soft Skills

• Strong organisational and administrative ability
• Detail-oriented and systematic
• Reliable and able to prioritise tasks
• Good written communication skills
• Team player with a proactive attitude