Administrative Assistant

TECHNIHUB IEA SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local administrative firm in Singapore is looking for an entry-level Administrative Assistant to perform various administrative tasks such as answering phone calls, managing mail, and maintaining filing systems. Candidates should possess a GCE 'O' Level or equivalent and be proficient in Microsoft Office applications. Fresh graduates are encouraged to apply. The role requires a positive attitude and willingness to learn in a dynamic office environment.

Qualifications

• Minimum GCE ‘O’ Level / Secondary School Certificate or equivalent.
• Fresh graduates or entry-level candidates with basic office knowledge may also be considered.
• Proficient in Microsoft Office applications.

Responsibilities

• Answer and route phone calls, take messages, and respond to basic inquiries.
• Prepare, sort, and distribute incoming and outgoing mail and documents.
• Perform data entry, update and maintain filing systems (both digital and paper-based).
• Maintain office supplies and inform supervisors of low stock.
• Assist in the preparation of reports, forms, and documents.

Skills

Proficient in Microsoft Office applications

Basic office knowledge

Positive attitude

Education

GCE ‘O’ Level / Secondary School Certificate or equivalent

Job description

Job Description:

• Answer and route phone calls, take messages, and respond to basic inquiries
• Prepare, sort, and distribute incoming and outgoing mail and documents
• Perform data entry, update and maintain filing systems (both digital and paper-based)
• Photocopy, scan, and fax documents as needed
• Maintain office supplies and inform supervisors of low stock
• Assist in the preparation of reports, forms, and documents
• Schedule appointments and support meeting arrangements
• Maintain logs and records for deliveries, visitors, or mail tracking
• Assist with printing, binding, and document formatting
• Support other staff with routine administrative tasks as required

Job Requirements:

• Minimum GCE ‘O’ Level / Secondary School Certificate or equivalent
• Fresh graduates or entry-level candidates with basic office knowledge may also be considered
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Positive attitude with a willingness to learn