Administrative Assistant

Latham & Watkins LLP; Singapore; Hybrid; SGD 28,000 - 40,000; Full time

Benefits offered by this job

Insurance

Counseling & Coaching

Family Building Benefits & Resources

Well-Being programs

And more!

Job summary

Latham & Watkins LLP is seeking an Administrative Assistant for its Singapore office. The role offers a hybrid/in-office schedule and involves delivering high-quality administrative support to ensure smooth day-to-day operations.

Key duties include managing calendars, PTO records for attorneys, assisting with the Bar Audit, and handling registrations with the Legal Services Regulatory Authority, all while providing professional service across the firm.

Qualifications

• We are seeking a professional with well-developed interpersonal skills and the ability to interact effectively with people at all levels.
• Candidates should be team-oriented with a customer service mindset and strong time management abilities.
• Strong organizational skills are essential to manage multiple deadlines and tasks.

Responsibilities

• Provide general administrative support as needed for the business.
• Update travel calendars and maintain the office intranet bulletin pages.
• Manage and record attorneys’ PTO requests.
• Assist with the annual Bar Audit process.
• Process all foreign lawyer registrations and deregistrations with the Legal Services Regulatory Authority.

Skills

Interpersonal skills

Customer service

Time management

Organizational skills

Education

High school diploma

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The Administrative Assistant is an integral part of Latham’s Office Administration team. This role will be responsible for delivering high-quality administrative support and coordination to ensure the effective day-to-day operations of the office, while assisting the Office Administrator with any administrative matters related to the efficient running of the office. This role will be located in our Singapore office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Providing general administrative support to the business as needed, including, but not limited to ordering business cards, ordering flowers/gifts for employees, and season parking administration
• Updating travel calendars and maintaining the office intranet bulletin pages
• Managing and recording attorneys’ PTO requests
• Assisting with the annual Bar Audit process
• Processing all foreign lawyer registrations and deregistration with the Legal Services Regulatory Authority

We’d love to hear from you if you:

• Exhibit well-developed and professional interpersonal skills and the ability to interact effectively with people at all organisational levels of the firm
• Possess the ability to work in a team environment with a customer service focus
• Demonstrate organisational skills needed to manage time well, prioritise effectively, and handle multiple deadlines

And have:

• A high school diploma or equivalent
• Administrative experience at a professional services organisation, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Insurance
• Confidential Counseling & Coaching
• Family Building Benefits & Resources
• Well-Being programs
• And more!

Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race, colour, religion, sex, age, national origin, sexual orientation, gender identity, gender expression, marital status, or any other characteristic or condition protected by applicable statute. #EntryLevel #LI-EH1