Administrative and Accounts Assistant (6-Month Contract)

New Maritime Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

New Maritime Pte. Ltd. is seeking an Accounting Support Assistant to assist with invoice matching, verification, and documentation. The role includes preparing payment schedules, reconciling accounts, and supporting month-end close activities.

You will liaise with customers, vendors and suppliers, perform data entry, and maintain accurate records. A Diploma in Accounting/Finance/Business Administration and 2+ years of experience are required.

Qualifications

• Diploma in Accounting/Finance/Business Administration.
• Minimum 2 years of relevant accounting experience.
• Proficiency in Excel and Word.
• Familiarity with Sage, Xero or Odoo is a plus.
• Strong numerical accuracy and attention to detail.
• Good organisational and confidentiality.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with invoice matching, verification, and supporting documentation.
• Prepare payment schedules and supporting documents for payments to vendors and suppliers.
• Assist in monthly account reconciliations by verifying transactions and supporting documentation.
• Support month-end closing activities, including compilation, filing, and maintenance of accounting records.
• Liaise with customers, vendors and suppliers regarding invoices, payment status, and account-related queries.
• Perform data entry and maintain accurate and up-to-date records.
• Maintain and update filing systems, records, and databases.
• Coordinate with various departments to ensure timely completion of administrative and accounting tasks.
• Manage stationery and office supply inventories.
• Provide support for day-to-day office administration and general administrative operations (including preparing and issuing ad hoc Purchase Orders).
• Perform other ad hoc duties and responsibilities as assigned.

Skills

Attention to detail

Numerical skills

Organisational skills

Teamwork

Independent worker

Education

Diploma in Accounting/Finance/Business Administration

Tools

Excel

Word

Sage

Xero

Odoo

Job description

New Maritime Pte. Ltd. is a leading Singaporean ship management and marine fuel logistics company, owning and operating our own fleet of bunker barges with our in-house team.

Job Description

• Assist with invoice matching, verification, and supporting documentation.
• Prepare payment schedules and supporting documents for payments to vendors and suppliers.
• Assist in monthly account reconciliations by verifying transactions and supporting documentation.
• Support month-end closing activities, including the compilation, filing, and maintenance of accounting records.
• Liaise with customers, vendors and suppliers regarding invoices, payment status, and account-related queries.
• Perform data entry and maintain accurate and up-to-date records.
• Maintain and update filing systems, records, and databases.
• Coordinate with various departments to ensure the timely completion of administrative and accounting tasks.
• Manage stationery and office supply inventories.
• Provide support for day-to-day office administration and general administrative operations (including preparing and issuing ad hoc Purchase Orders).
• Perform other ad hoc duties and responsibilities as assigned.

Qualifications & Experience

• A relevant qualification or Diploma in Accounting, Finance, or Business Administration
• Minimum 2 years of relevant experience in accounting
• Proficiency in Microsoft Office applications, particularly Excel and Words
• Experience Sage, Xero or Odoo accounting software would be an advantage
• Strong numerical skills with excellent attention to detail and accuracy
• Good organisational and filing skills with the ability to maintain confidentiality
• Ability to work independently and as part of a team