Administration Manager: Ops & Process Optimizer

al-zulfi pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

al-zulfi pte. ltd. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and streamline administrative procedures across departments.

You will lead a team of professionals to ensure efficient information flow and timely execution of tasks. The ideal candidate will have strong communication and organizational skills, be well-versed in office procedures and policies, and be able to identify ways to improve efficiency while maintaining regulatory

Qualifications

• Proven experience as administration manager.
• In-depth understanding of office management procedures and departmental and legal policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.
• An analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• The ability to work under pressure and during opening hours.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Perform any other duties assigned by the director.

Skills

Leadership

Communication

Organizational skills

Problem solving

Team player

Under pressure

Education

BSc/BA in business administration or related field

Tools

MS Office

Job description

al-zulfi pte. ltd. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and streamline administrative procedures across departments.

You will lead a team of professionals to ensure efficient information flow and timely execution of tasks. The ideal candidate will have strong communication and organizational skills, be well-versed in office procedures and policies, and be able to identify ways to improve efficiency while maintaining regulatory