Administration & Logistics Coordinator Support

ROYAL FABRICS PTE LTD; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

ROYAL FABRICS PTE LTD is seeking an Operations & Administration professional to oversee daily office, showroom, and warehouse processes. The role includes HR coordination, logistics management, and showroom operations, ensuring compliant documentation and seamless inter-department collaboration.

The successful candidate will implement systems, maintain records, and support management with reporting and coordination across vendors and partners in Singapore.

Responsibilities

• Oversee and implement daily operational processes across the office, showroom, and warehouse.
• Establish and maintain administrative systems, documentation, and internal operational reporting.
• Coordinate schedules, meetings, and operational requirements in support of the CEO and management.
• Ensure effective communication and coordination between departments, vendors, and external partners.
• Implement and oversee HR administrative processes including recruitment coordination, onboarding, and employee documentation.
• Maintain HR systems for staff records, leave tracking, and internal documentation.
• Support team coordination and employee engagement initiatives.
• Ensure HR practices comply with company policies and Singapore employment regulations.
• Implement systems to manage logistics, inventory flow, and warehouse operations effectively.
• Oversee documentation of incoming and outgoing deliveries with suppliers and logistics partners.
• Monitor and coordinate inventory movement between the warehouse and showroom.
• Support stock management systems, shipment tracking, and delivery scheduling.
• Ensure warehouse processes adhere to operational procedures and safety standards.
• Implement and oversee showroom operational systems and processes to support daily retail activities.
• Implement and manage sales systems for showroom operations, including documentation and tracking of orders and transactions.
• Maintain systems to document product movement between warehouse and showroom.
• Support operational coordination related to retail sales and showroom requirements.
• Oversee compliance with company policies, operational procedures, and regulatory requirements.
• Implement and maintain management systems, SOPs, and operational workflows.
• Ensure proper documentation, tracking, and adherence to established operational processes.

Job description

KeyResponsibilities

Operations & Administration

• Oversee and implement daily operational processes across the office, showroom, and warehouse.
• Establish and maintain administrative systems, documentation, and internal operational reporting.
• Coordinate schedules, meetings, and operational requirements in support of the CEO and management.
• Ensure effective communication and coordination between departments, vendors, and external partners.

Human Resources Support

• Implement and oversee HR administrative processes including recruitment coordination, onboarding, and employee documentation.
• Maintain HR systems for staff records, leave tracking, and internal documentation.
• Support team coordination and employee engagement initiatives.
• Ensure HR practices comply with company policies and Singapore employment regulations.

Logistics & Warehouse Coordination

• Implement systems to manage logistics, inventory flow, and warehouse operationseffectively.
• Overseedocumentation of incoming and outgoing deliveries with suppliers and logistics partners.
• Monitor and coordinate inventory movement between the warehouse and showroom.
• Support stock management systems, shipment tracking, and delivery scheduling.
• Ensure warehouse processes adhere to operational procedures and safety standards.

Showroom & Retail Operations

• Implement and oversee showroom operational systems and processes to support daily retail activities.
• Implement and manage sales systems for showroom operations, including documentation and tracking of orders and transactions.
• Maintain systems to document product movement between warehouse and showroom.
• Support operational coordination related to retail sales and showroom requirements.

Compliance & Management Systems

• Oversee compliance with company policies, operational procedures, and regulatory requirements.
• Implement and maintain management systems, SOPs, and operational workflows.
• Ensure proper documentation, tracking, and adherence to established operational processes.