Admin Support Executive (Data Entry - Data Processing - UAT)

SUCCESS PORT SERVICES PTE. LTD.; Singapore; Hybrid; SGD 29,000 - 42,000; Full time

Job summary

SUCCESS PORT SERVICES PTE. LTD. in Singapore invites fresh graduates for a dynamic operations support role, handling programme administration, data verification and daily task coordination.

You will assist in account administration, data processing, reporting, scheduling and UAT support while contributing to efficient office operations in a hybrid Singapore setup.

Qualifications

• Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration, data entry or related discipline.
• Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
• Able to multitask and work in a fast-paced environment.
• Detail-oriented with good organisational skills.
• Comfortable consolidating numbers or documents across various sources.
• Able to work independently and as part of a team.

Responsibilities

• Manage creation, update, review, and deactivation of accounts for internal and external users.
• Review account requests and supporting documents for completeness and accuracy.
• Maintain account master lists, audit logs, tracking records, and supporting documentation.
• Coordinate with stakeholders on account verification, approvals, and follow-up actions.
• Support periodic account reviews and access validation exercises.
• Extract, consolidate, clean, and verify data from systems, dashboards, vendor submissions, and operational reports.
• Prepare and maintain standardised operational, utilisation, KPI, and management reports.
• Verify attendance records, billing documents, claims, reimbursement submissions, and audit reports against supporting data.
• Perform reconciliation checks and investigate discrepancies with vendors and stakeholders.
• Support billing validation, invoice processing, and reporting activities.
• Conduct data quality checks and ensure accuracy of reporting templates and tracking files.
• Monitor operational mailboxes, track escalations, and prepare standardised responses where required.
• Coordinate programme scheduling, deployment arrangements, and operational bookings.
• Review and verify programme calendars, setups, and activity records.
• Support event creation and system updates for programme operations.
• Coordinate audit scheduling and operational follow-ups with vendors and stakeholders.
• Track programme utilisation, attendance submissions, and operational deliverables.
• Support User Acceptance Testing (UAT) activities for system enhancements, fixes, and application updates.
• Execute test cases and document testing outcomes accurately.
• Perform retesting after fixes or enhancements are deployed.
• Track and elevate system issues or failed test cases where necessary.
• Support operational testing and validation activities for digital platforms and applications.
• Coordinate meetings, appointments, and operational schedules.
• Collate agenda items, presentation materials, and meeting documentation.
• Support document formatting, proofreading, and preparation of reports and presentation slides.
• Maintain proper filing, documentation, and records management.
• Provide general administrative and operational support as assigned.
• Support inventory tracking, stock-taking, replenishment, and asset monitoring activities.
• Coordinate deliveries and inventory updates with vendors and stakeholders.
• Maintain inventory tracking records and support operational logistics coordination.

Skills

Multitasking

Detail-oriented

Organizational skills

Independent and team player

Education

Diploma or above

Tools

Microsoft Office

Excel

PowerPoint

Word

Outlook

Job description

Fresh graduates are welcome to apply!!

Job Overview

Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support daily operations, including programme administration, data verification & entry, inventory tracking, and general administrative duties.

Key Responsibilities

Programme & System Account Administration

• Manage creation, update, review, and deactivation of programme and system accounts for internal and external users.
• Review account requests and supporting documents for completeness and accuracy.
• Maintain account master lists, audit logs, tracking records, and supporting documentation.
• Coordinate with stakeholders on account verification, approvals, and follow-up actions.
• Support periodic account reviews and access validation exercises.

Data Processing, Verification & Reporting

• Extract, consolidate, clean, and verify data from systems, dashboards, vendor submissions, and operational reports.
• Prepare and maintain standardised operational, utilisation, KPI, and management reports.
• Verify attendance records, billing documents, claims, reimbursement submissions, and audit reports against supporting data.
• Perform reconciliation checks and investigate discrepancies with vendors and stakeholders.
• Support billing validation, invoice processing, and reporting activities.
• Conduct data quality checks and ensure accuracy of reporting templates and tracking files.
• Monitor operational mailboxes, track escalations, and prepare standardised responses where required.

Programme Operations & Scheduling Coordination

• Coordinate programme scheduling, deployment arrangements, and operational bookings.
• Review and verify programme calendars, setups, and activity records.
• Support event creation and system updates for programme operations.
• Coordinate audit scheduling and operational follow-ups with vendors and stakeholders.
• Track programme utilisation, attendance submissions, and operational deliverables.

User Acceptance Testing (UAT) & System Support

• Support User Acceptance Testing (UAT) activities for system enhancements, fixes, and application updates.
• Execute test cases and document testing outcomes accurately.
• Perform retesting after fixes or enhancements are deployed.
• Track and elevate system issues or failed test cases where necessary.
• Support operational testing and validation activities for digital platforms and applications.

Administrative & Secretariat Support

• Coordinate meetings, appointments, and operational schedules.
• Collate agenda items, presentation materials, and meeting documentation.
• Support document formatting, proofreading, and preparation of reports and presentation slides.
• Maintain proper filing, documentation, and records management.
• Provide general administrative and operational support as assigned.

Inventory & Asset Coordination (Periodic support, Only when required)

• Support inventory tracking, stock-taking, replenishment, and asset monitoring activities.
• Coordinate deliveries and inventory updates with vendors and stakeholders.
• Maintain inventory tracking records and support operational logistics coordination.

Requirements

• Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration, data entry or related discipline.
• Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
• Able to multitask and work in a fast-paced environment.
• Detail-oriented with good organisational skills.
• Comfortable consolidating numbers or documents across various sources.
• Able to work independently and as part of a team.

Working Time

Monday to Friday: 8.30am to 6.00pm

Job Types

Full-time, Contract

Work Location

Hybrid remote in Singapore 168937