Admin Support

181 HOUGANG FAMILY CLINIC PTE. LTD.; Singapore; On-site; SGD 36,000 - 45,000; Full time

Job summary

181 Hougang Family Clinic Pte. Ltd. is hiring an Administrative Assistant to support our backend operations in-office. You will manage doctors' monthly schedules across multiple clinics and follow up on changes with doctors and locums.

You will perform basic daily payment reconciliation, call patients for appointment reminders, and assist the team with simple reports and general admin tasks. Training is provided for healthcare software.

Qualifications

• Meticulous with numbers and organised.
• Comfortable with Google Sheets and clinic software.
• Confident on the phone in English and Mandarin.
• Prior clinic or healthcare admin experience is a plus, we will train you.

Responsibilities

• Maintain and update the doctors' monthly schedules across our clinics.
• Follow up on schedule changes with doctors and locums.
• Perform basic daily payment reconciliation (clinic collections against system records).
• Call patients for appointment reminders, follow-ups and recalls.
• Support the team with simple reports and admin tasks.

Skills

Numerical accuracy

Organised

Phone communication (EN/Mandarin)

Attention to detail

Healthcare admin exposure training

Tools

Google Sheets

Clinic software

Job description

We run a group of GP clinics and are looking for an administrative assistant to support our backend operations. This is an office-based role with no front-desk duties.

What you'll do

• Maintain and update the doctors' monthly schedules across our clinics
• Follow up on schedule changes with doctors and locums
• Perform basic daily payment reconciliation (clinic collections against system records)
• Call patients for appointment reminders, follow-ups and recalls
• Support the team with simple reports and admin tasks

What we're looking for

• Meticulous with numbers and organised
• Comfortable with Google Sheets and clinic software
• Confident on the phone in English and Mandarin
• Prior clinic or healthcare admin experience is a plus, not a must - we will train you

Hours: Monday to Friday [8.30am-6pm], Saturday [8.30am-1pm]