Admin Staff

MARINE FAB & TECH PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

MARINE FAB & TECH PTE. LTD. is seeking an Admin Staff to handle quotation preparation, invoicing, and accounts data entry. The role includes verifying supplier invoices, filing bills, and maintaining records in the accounting system.

The ideal candidate will be proficient in MS Office, possess strong communication and organizational skills, and be comfortable with self-initiative and problem-solving. Singaporean or PR applicants are welcome.

Qualifications

• Proficient in MS Office suite.
• Excellent communication and interpersonal skills are essential.
• Self-initiative with problem-solving and decision-making aptitude.
• Experience with INFOTECH accounting or similar software is a plus.
• Proven experience as an administrator or admin staff.

Responsibilities

• 1. Send enquiries to Subcontractors and request quotations.
• 2. Prepare quotations and invoices and send to clients.
• 3. Verify invoices from Subcontractors and enter into the system.
• 4. Process bills for purchases and supplier invoices; maintain proper records and enter in the system.
• 5. Perform other Office Admin duties as assigned by Management.
• 6. File bills and documents properly.
• 7. Maintain document filing and data entry in our Infotech Accounting Software.

Skills

MS Office

Excellent communication

Interpersonal skills

Self-initiative

Problem-solving

Decision-making

INFOTECH accounting software

Administrator experience

Organizational skills

Tools

INFOTECH Accounting software

Job description

1. Sending enquiries to the Subcontractors and asks for theQuotation.

2. Preparing Quotation and Invoices and sending to theclients.

3. Verify Invoice from Subcontractors and enter in theSystem.

4. Bills for Purchases and supplier Invoices needs to bemaintained proper record, Hard Copies needs tomaintain by entering in the system.

5. Other Office Admin works assigned by the Management.

6. Bills and other documents need to file accordingly.

7. Maintain proper documents filing and entry in our infotech Accounting Software (Our customer Invoice, Supplier/Subcontractors invoice, bills, DO filing and bookkeeping)

Requirements and Skills:

1. Strictly Singaporean and PR are welcome
2. Must be proficient in MS Office
3. Excellent communication and interpersonal skills
4. Self-initiative, Problem-solving and decision-making aptitude
5. Any Software experience is well and good, Especially INFOTECH ACCOUNTING software hands on experience is added advantage.
6. Proven experience asAdministrator or Admin Staff.
7. Outstanding organizational and time-management abilities
8. Strong ethics and reliability.