Administration Manager

glodon company limited; Singapore; On-site; SGD 50,220 - 72,540; Full time

Job summary

Glodon Company Limited in Singapore seeks an experienced office administrator to manage daily operations, finance-related tasks, and cross-team coordination. You will oversee expense claims, payroll checks, GST reporting, and insurance renewals, while maintaining critical systems like SharePoint and Salesforce.

The role requires a Bachelor degree in Administration or related fields, 3+ years in a multinational setting, and fluency in English and Mandarin.

Qualifications

• Bachelor degree in Administration, Finance or related majors with 3+ years in multinational admin.
• Familiar with Singapore administrative norms, GST declaration and banking processes.
• Fluent in English and Mandarin; strong cross-departmental communication.

Responsibilities

• Oversee daily admin operations and office management for Singapore team.
• Audit monthly expense claims and payroll forms, manage approvals and fund settlement.
• Prepare quarterly GST reports and coordinate insurance renewals with agents.
• Maintain SharePoint dashboards, manage bank journals and Salesforce-related tasks.
• Handle local bank activities including account setup and documentation.
• Coordinate with external auditors for audit documents and payments.

Skills

English fluency

Mandarin fluency

Cross-departmental coordination

Multi-tasking

Proactive problem solving

Education

Bachelor degree in Administration, Finance or related majors

Tools

Office

SharePoint

Dropbox

Salesforce

Job description

Responsibilities

• Responsible for daily administrative operation and office management of the Singapore team, including monthly pantry replenishment, office utility account setup, mailbox management, staff birthday benefits and festive welfare arrangement.
• Conduct monthly checks on expense claims and payroll forms of Singapore and cross-departmental teams, follow up approval processes, and complete fund settlement and bank document delivery.
• Complete quarterly GST report review and submission, coordinate the renewal of corporate employee insurance plans, and communicate with agents for quotation and signing follow-up.
• Manage system work: regularly update SharePoint dashboards, submit bank journals on time, synchronize approval workflows via Dropbox, and handle daily checking, approval and renewal management of Salesforce orders.
• Assist in local bank business handling, including bank account application, signature verification, bank record update and payment document sorting and filing.
• Coordinate with external auditors to prepare audit documents and confirm outstanding payments, and provide full-process support for audit work.
• Assist in employment pass application for employees, sort out multi-dimensional sales data, and respond to other temporary administrative matters and system issues in a timely manner.

Qualifications

• Bachelor degree in Administration, Finance or related majors, with 3+ years of working experience in multinational enterprise administration, familiar with Singapore local administrative norms, GST declaration and banking processes.
• Fluent in oral and written English and Mandarin, with good cross-departmental and cross-cultural communication and coordination skills.
• Proficient in Office, SharePoint, Dropbox, Salesforce and other office and business systems, able to independently complete data updates and system configuration.
• Meticulous and rigorous in work, with strong multi-task management capabilities, able to independently arrange work progress and ensure tasks are completed on schedule.
• Proactive in work, responsive to emergencies, with strong sense of responsibility and team awareness.