Admin - School - South

MIGRANTLINK PTE. LTD.; Singapore; On-site; SGD 29,016 - 42,408; Full time

Job summary

PVH in Singapore seeks an Administrative Assistant for general administration and printing duties. You will manage printing requests, maintain the printing room, and prepare admin documents for various purposes.

You will handle front desk inquiries, calls, data entry, and monthly reporting while supporting office operations in a fast-paced school setting.

Qualifications

• GCE 'N' Level or O' Level or equivalent required.
• Proficient in Microsoft Office applications.

Responsibilities

• Process printing requests and ensure timely production of school materials.
• Maintain printing room cleanliness and organisation.
• Monitor and replenish printer consumables to ensure uninterrupted operations.
• Prepare, verify and organise documents for administrative purposes.
• Compile and submit monthly printing reports with meter readings and usage statistics.
• Order and replenish printing supplies and other school consumables.
• Provide front-line reception support for inquiries from students, staff, parents and the public.
• Answer telephone calls professionally and direct or take messages as needed.
• Provide general administrative support including data collation and data entry.
• Perform other general admin duties and ad hoc tasks as assigned.

Skills

Office software

Multitasking

Communication skills

Teamwork

Data entry

Education

GCE 'N' Level or O' Level or equivalent

Tools

Microsoft Office

Job description

Main Duties: General Administration and Printing

Manage and process all printing requests from staff, ensuring the timely production of school materials and documents.

Maintain the cleanliness and organisation of the printing room.

Monitor and replenish consumables for school printers to ensure uninterrupted operations.

Prepare, verify and organise documents for administrative purposes.

Compile, tabulate and submit monthly printing reports, including meter readings, printing usage records and related statistics.

Order and replenish printing supplies and other school consumables as required.

Provide front-line support at the school's General Office reception counter by attending to enquiries and requests from students, staff, parents and members of the public.

Handle incoming telephone calls professionally, including directing calls to the appropriate personnel or taking messages when necessary.

Provide administrative support through data collation, data entry, operation of office equipment and the use of relevant online systems.

Perform other general administrative duties and ad hoc tasks as assigned by the Reporting Officer or School Leaders.

Working Hours

WorkingHours: Mondays, Tuesdays, Thursdays, Fridays: 8:00am to 5:30pm, inclusive of 1hr lunch break. Wednesdays: 8:00am to 5:00pm, inclusive of 1hr lunch break

Qualifications, Skills and Experience

The Personnel should possess the following qualifications, skills and experience:

• Preferably possess a GCE 'N' Level or GCE 'O' Level qualification, or equivalent.
• Able to operate office equipment, including printers, photocopiers and other office automation devices.
• Strong communication and interpersonal skills, with the ability to work effectively as part of a team.
• Relevant experience in general administrative duties, preferably in a school environment.
• Proficient in Microsoft Office applications and computer literate.
• At least one (1) year of working experience in a school setting is preferred.
• A well-organised, meticulous and dependable team player with strong attention to detail.
• Able to multitask effectively, prioritise work and manage a wide range of administrative responsibilities in a fast-paced environment.