Admin & HR Executive

Wee Hur Construction Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Part time

Job summary

Wee Hur Construction Pte Ltd is seeking an HR professional to support recruitment, onboarding, payroll, and employee lifecycle administration at our Singapore site.

The role involves processing work passes for foreign workers, maintaining accurate HRIS records, and coordinating training and development activities. The ideal candidate will be hands-on, organized, and able to liaise with government agencies and internal teams.

Qualifications

• Experience in recruitment coordination and onboarding processes.
• Ability to administer work passes and liaise with authorities.
• Familiarity with payroll processing and HR reporting.
• Proficiency with HRIS and data accuracy in employee records.

Responsibilities

• Coordinate recruitment activities and new hire onboarding, including postings, interview scheduling, candidate communication, documentation, and orientation.
• Administer work pass matters for foreign employees and monitor MOM compliance.
• Support payroll data preparation, attendance, leave, overtime, and government leave claims; prepare HR reports.

Skills

Recruitment coordination

Onboarding

Payroll processing

HRIS data management

Work pass administration

Employee relations

Training coordination

Event organization

Education

Diploma in Human Resource Management

Tools

Excel

HRIS

MS Office

Job description

• Coordinate recruitment activities and new hire onboarding, including job postings, interview scheduling, candidate communication, employment documentation, and orientation. Coordinate internship programmes, including sourcing candidates, onboarding, and liaising with schools or institutes.

2. Employee Lifecycle & Records Management

• Support employee lifecycle administration — confirmation, transfers, promotions, resignations, and offboarding — and maintain accurate, up-to-date employee records and HRIS data. Manage leave administration, including processing applications, tracking balances, and maintaining accurate leave records.
• Administer work pass matters for foreign employees, including Work Permit, S Pass, and Employment Pass applications, renewals, and cancellations. Monitor quota and levy obligations, track pass expiry dates, and support dormitory and housing compliance for migrant construction workers, ensuring adherence to MOM regulations and the Employment of Foreign Manpower Act (EFMA).

4. Payroll, Leave Claims & Reporting Support

• Support monthly payroll by preparing attendance, leave, overtime, and allowance data for processing. Assist with government-paid leave claims (e.g. maternity, paternity, childcare, NS make-up pay). Prepare monthly HR reports and statutory survey submissions as required.

5. Training & Certification Coordination

• Coordinate training programmes, including applying for courses and arranging license renewals, and maintain training records, tracking certification and course expiry dates.

6. Employee Relations & HR Projects

• Respond to employee enquiries on HR policies, leave, benefits, and employment matters. Administer employee benefits, including medical insurance, health screenings, and wellness claims, ensuring accurate processing and timely support for employees. Support the rollout of HR policies, procedures, engagement initiatives, and ad-hoc HR projects as needed.

7. General Administration & Office Support

• Provide general administrative support, including document preparation, filing, and procurement of office supplies. Assist in organising company events, employee engagement activities, and CSR programmes. Provide reception cover as required, including attending to visitors, handling incoming calls, and managing incoming/outgoing mail.

8. Stakeholder Liaison & Other Duties

• Liaise with internal departments, government agencies, and external vendors on HR and administrative matters. Provide ad-hoc support to the Admin & HR team and other departments/business units as needed. Perform other HR and administrative duties as assigned by the immediate supervisor.