Admin Executive/Supervisor (Events related)

Winning International Group Pte Ltd; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Winning International Group Pte Ltd is seeking an Event & Administration Coordinator to plan and execute business receptions, coordinate hospitality, and oversee on-site operations.

You will liaise with vendors, venues, and internal teams; manage budgets, guest lists, and event rundowns; arrange travel for attendees when required; and support a fast-paced, dynamic organization. Fluent in Mandarin and English is preferred to liaise with Chinese parties.

Qualifications

• Diploma or above in Business Administration, Hospitality, Event, Marketing or related field.
• Minimum 3 years of experience in event and administrative work and management.
• Fluent in Mandarin and English so that can liaise with Chinese parties (as the case maybe).
• Strong communication, organizational, and problem-solving skills.
• Creative, energetic self-starter and can work independently.

Responsibilities

• Assist in planning and executing business receptions, including guest arrangements, logistics, and on-site coordination.
• Coordinate and manage external hospitality and ensure the entire hospitality process is smooth, professional, and courteous.
• Support the organization and coordination of company team-building events and annual dinner.
• Liaise with vendors, venues, and internal teams to ensure smooth event operations. Assist in procurement if needed.
• Prepare event-related documents such as guest lists, event rundown, briefing notes, etc.
• Manage event logistics including venue booking, set-up, catering, AV, and on-site coordination.
• Maintain event-related inventories and administrative records.
• Prepare budget forecast, manage event spendings and follow through invoicing and payments.
• Handle event-related issues promptly and professionally.
• Assist in arranging flights, accommodation and airport transfer for attendees when required.
• Other admin related works assigned by the superior.

Skills

Communication skills

Organizational skills

Problem-solving

Creativity

Independent worker

Education

Diploma or higher in related field

Job description

• Assist in planning and executing business receptions, including guest arrangements, logistics, and on-site coordination.
• Coordinate and manage external hospitality and ensure the entire hospitality process is smooth, professional, and courteous.
• Support the organization and coordination of company team-building events and annual dinner.
• Liaise with vendors, venues, and internal teams to ensure smooth event operations. Assist in procurement if needed.
• Prepare event-related documents such as guest lists, event rundown, briefing notes, etc.
• Manage event logistics including venue booking, set-up, catering, AV, and on-site coordination.
• Maintain event-related inventories and administrative records.
• Prepare budget forecast, manage event spendings and follow through invoicing and payments.
• Handle event-related issues promptly and professionally.
• Assist in arranging flights, accommodation and airport transfer for attendees when required.
• Other admin related works assigned by the superior.

Job Requirements

• Diploma or above in Business Administration, Hospitality, Event, Marketing or related field.
• Minimum 3 years of experience in event and administrative work and management.
• Strong communication, organizational, and problem-solving skills.
• Desire to work in a fast-faced, highly dynamic, growing organization.
• Creative, energetic self-starter and can work independently.
• Fluent in Mandarin and English so that can liaise with Chinese parties (as the case maybe).