Admin Executive (Education)

NANYANG BEAUTY ACADEMY PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Benefits offered by this job

Experience in education or training

Familiarity with government funding (e

Job summary

BEAUTY VALLEY ACADEMY PTE. LTD. is seeking a reliable Admin Executive to join our growing team. The role focuses on preparing training materials, managing course forms and certificates, and supporting day-to-day operations within the academy.

You will maintain the Training Management System, ensure accurate learner data, and assist with onboarding, registrations, scheduling, and assessments. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office and basic digital systems.
• Good communication and interpersonal skills.
• Able to work independently and manage multiple tasks.

Responsibilities

• Prepare and manage training-related documents such as course materials, forms, and certificates.
• Provide operational support to ensure smooth day-to-day activities within the academy.
• Maintain and update the Training Management System (TMS).
• Ensure accurate and timely data entry of learner information, course details, and schedules.
• Assist with learner onboarding and registration processes.
• Coordinate class schedules, communicate with learners, and ensure proper documentation.
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals.
• Support management and trainers with additional tasks as required.
• Handle general office administration, filing, and correspondence.

Skills

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Independent worker

Education

GCE O Level or equivalent

Tools

Microsoft Office

Job description

BEAUTY VALLEY ACADEMY PTE. LTD. is a forward-thinking education provider, offering vocational and professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team.

Job Responsibilities

• Prepare and manage training-related documents such as course materials, forms, and certificates
• Provide operational support to ensure smooth day-to-day activities within the academy
• Maintain and update the Training Management System (TMS)
• Ensure accurate and timely data entry of learner information, course details, and schedules
• Assist with learner onboarding and registration processes
• Coordinate class schedules, communicate with learners, and ensure proper documentation
• Assist in coordinating assessments, collecting results, and submitting to the relevant authorities or portals
• Support management and trainers with additional tasks as required
• Handle general office administration, filing, and correspondence

Requirements

• Minimum GCE ‘O’ Level or equivalent; higher qualifications are a plus
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office and basic digital systems
• Good communication and interpersonal skills
• Able to work independently and manage multiple tasks

Bonus Points If You Have

• Experience in the education or training industry
• Familiarity with government funding frameworks such as SSG/WSQ

Knowledge of administrative requirements related to adult learning institutions