Executive Admin & Operations Specialist (AI-Driven)

SINGAPORE TELECOMMUNICATIONS LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singtel is seeking an Administrative Executive to provide comprehensive support to senior leaders, manage calendars, travel, and documentation, and coordinate across departments. The role emphasizes governance, data privacy and process improvements through digital tools.

You will handle procurement processes, budgeting support, and stakeholder engagement while contributing to a digitally-enabled, efficient workplace. Join a team delivering scalable admin excellence.

Qualifications

• At least 5 years of administrative, executive support or office management experience.
• Experience supporting senior executives in a corporate environment.
• Experience with procurement and financial administration is preferred.
• Experience using digital workplace technologies is an advantage.
• Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Microsoft Copilot or equivalent enterprise AI tools
• SharePoint and collaboration platforms
• SAP, Ariba/Acubuy or procurement systems
• Basic workflow automation tools (Power Automate or equivalent) would be advantageous.
• Digital document management and information organisation
• Strong organisational and planning skills
• Excellent communication and stakeholder management
• High attention to detail, adaptability and learning agility
• Customer-centric mindset
• Integrity, professionalism and discretion
• Continuous improvement mindset
• Digital curiosity and willingness to adopt new technologies

Responsibilities

• Provide comprehensive administrative support including calendar management, meeting coordination, travel arrangements and logistics for senior leaders.
• Coordinate meeting materials, presentations, reports and follow-up actions using productivity tools where appropriate.
• Manage correspondence, documentation and records to ensure accuracy, confidentiality and compliance.
• Coordinate cross-functional administrative requests and ensure timely completion.
• Support ad hoc requests such as assisting with onboarding and offboarding activities as required.
• Coordinate departmental activities, leadership meetings, workshops, town halls and employee engagement events.
• Track action items, milestones and deliverables across multiple initiatives.
• Support project administration as required.
• Process Purchase Requisitions (PR), Purchase Orders (PO), Goods Receipt (GR), invoice verification and vendor payments.
• Monitor departmental expenditure and budget utilisation.
• Support annual budgeting and financial administration activities.
• Liaise with Finance and Procurement to ensure compliance with policies and timelines.
• Build effective relationships with internal stakeholders, vendors and service providers.
• Coordinate service requests and vendor engagements.
• Deliver responsive, professional and customer-focused administrative support.
• Maintain accurate departmental records and knowledge repositories using SharePoint or other collaboration platforms.
• Ensure compliance with corporate governance, procurement and audit requirements.
• Participate in departmental transformation initiatives and change management activities.
• Identify opportunities to automate repetitive administrative processes using digital workflow tools.
• Support adoption of digital workplace technologies.
• Leverage approved tools to improve productivity in document preparation, meeting summaries, scheduling, information retrieval and reporting while ensuring data privacy, confidentiality and compliance with company policies.

Skills

Administrative support

Executive support

Office management

Microsoft 365

SharePoint

Procurement systems

Power Automate

Data privacy

Stakeholder management

Attention to detail

Tools

SAP

Ariba/Acubuy

SharePoint

Power Automate

Copilot

Job description

Singtel is seeking an Administrative Executive to provide comprehensive support to senior leaders, manage calendars, travel, and documentation, and coordinate across departments. The role emphasizes governance, data privacy and process improvements through digital tools.

You will handle procurement processes, budgeting support, and stakeholder engagement while contributing to a digitally-enabled, efficient workplace. Join a team delivering scalable admin excellence.