Admin Executive (5.5 Days / West)

CBRE Asia Pacific; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

CBRE Asia Pacific is seeking an Admin Executive to provide exceptional customer service and administrative support. This role is part of the Contract Quality Management job function, ensuring the delivery of contractual services meets requirements.

The ideal candidate should have a minimum of GCE 'O' Levels and 3 years of experience, along with in-depth knowledge of Microsoft Office products. Organizational skills and advanced math skills are essential.

Qualifications

• Minimum 3 years of job-related experience.
• Ability to calculate advanced figures such as percentages, discounts, and markups.

Responsibilities

• Respond to client inquiries and ensure timely service delivery.
• Review processed invoices and ensure accurate cost center coding.
• Deliver monthly reporting support on Contract and Business Unit Reviews.

Skills

Organizational skills with an advanced inquisitive mindset

In-depth knowledge of Microsoft Office products

Advanced math skills

Education

Minimum GCE 'O' Levels with a pass in English and Mathematics

Job description

About The Role

As a CBRE Admin Executive, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

Job ID: 179392
Posted: 06-Aug-2024
Role type: Full-time
Areas of Interest: Accounting/Finance, Administrative
Location(s): Singapore - Singapore

What You’ll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Addressing complaints and feedback and creation of work order in the relevant system.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• Minimum GCE 'O' Levels with a pass in English and Mathematics.
• Minimum 3 years of job-related experience.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Do note that this role is on a 5.5 day work week basis.