Admin Executive (Location: Punggol)

CBRE Asia Pacific; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

CBRE Asia Pacific is seeking an Admin Executive in Singapore to provide administrative, financial, vendor and operational support for Integrated Facilities Management (IFM) services, ensuring client satisfaction and contract compliance.

Responsibilities include handling client inquiries, managing work orders in CMMS/CAFM, procurement, vendor onboarding, invoicing support, and maintaining contract records and SOPs. Minimum Diploma with 3+ years experience required.

Qualifications

• Diploma required in any field.
• At least 3 years in contract administration, customer service or related admin roles.
• Strong organisational and coordination skills with attention to detail.
• Experience managing vendors, procurement processes and documentation.
• Proficient in Microsoft Office and FM systems (CMMS/CAFM preferred).
• Good communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as main point of contact for client enquiries and ensure prompt resolution.
• Manage work orders, service requests, and updates through CMMS/CAFM systems.
• Support day-to-day contract administration and ensure activities align with contract requirements.
• Coordinate procurement activities including purchase requisitions/POs/quotations and vendor engagement.
• Assist with vendor onboarding, documentation, performance tracking and compliance.
• Review invoices, billing docs, cost allocations and support financial reporting and invoicing.
• Maintain contract records, asset registers and inventory databases.
• Coordinate meetings, site visits, onboarding, training and stakeholder communications.
• Prepare reports, meeting minutes and trackers for business/contract reviews.
• Monitor onboarding and transition milestones and reporting.
• Maintain SOPs, checklists and process docs; identify improvement opportunities.
• Support safety, compliance and audit activities.

Skills

Vendor management

Procurement processes

MS Office

FM systems

Communication skills

Stakeholder management

Multitasking

Education

Diploma in any field

Tools

CMMS/CAFM

Microsoft Office

Job description

Job Summary

As a CBRE Admin Executive, you will be required to provide administrative, financial, vendor, and operational support to ensure the smooth delivery of Integrated Facilities Management (IFM) services, client satisfaction, and contract compliance.

Job ID 300678 Posted 13-Oct-2026 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Singapore - Singapore

What You'll Do

• Serve as the main point of contact for client enquiries, ensuring prompt resolution and high service standards.


• Manage work orders, service requests, and updates through CMMS/CAFM systems.


• Support day-to-day contract administration and ensure activities are delivered in line with contract requirements.


• Coordinate procurement activities, including purchase requisitions, purchase orders, quotations, and vendor engagement.


• Support vendor onboarding, documentation, performance tracking, and compliance requirements.


• Review invoices, billing documentation, cost allocations, and support financial reporting and client invoicing.


• Maintain accurate contract records, asset registers, inventory databases, and other operational documentation.


• Coordinate meetings, site visits, onboarding activities, training sessions, and stakeholder communications.


• Prepare reports, meeting minutes, trackers, and support business and contract review meetings.


• Monitor onboarding and transition activities, ensuring milestones and deliverables are tracked and reported.


• Maintain and update SOPs, checklists, templates, and process documentation while identifying opportunities for improvement.


• Support safety, compliance, and audit activities, including documentation, training records, and attendance tracking.


• Assist with facilities administration, including access card management, locker allocation, PPE and uniform issuance, and lost-and-found matters.


• Provide general administrative and operational support to the Integrated Facilities Management (IFM) team.

What You'll Need

• Minimum Diploma in any field


• At least 3 years of relevant working experience - contract administration, customer service, or related administrative roles.


• Strong organisational and coordination skills with attention to detail.


• Experience managing vendors, procurement processes, and documentation.


• Proficient in Microsoft Office applications and FM systems (CMMS/CAFM preferred).


• Good communication and stakeholder management skills.


• Ability to manage multiple priorities in a fast-paced environment.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development).

Visit our website at www.cbre.com .

Service line

GWS Segment