Admin Executive

NOUVELLE PROPERTY MANAGEMENT SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 3,200 - 5,200; Full time

Job summary

Nouvelle Property Management Solutions Pte. Ltd. in Singapore seeks an organized administrator to support estate management through filing, records keeping and resident assistance.

You will handle petty cash and invoices, manage the estate's facility bookings, tenancy records, and ensure regulatory compliance while coordinating with the Committee Manager and accounts team.

Qualifications

• Experience in property/estate administration or similar is preferred.
• Strong numeric accuracy and cash handling skills.
• Proficiency with filing, recordkeeping and data entry.
• Ability to coordinate with internal teams and residents.

Responsibilities

• Answer phone calls and perform filing and recordkeeping to maintain organized administrative records.
• Record and manage estate financial transactions including petty cash, cash/cheque collections, and issuance of official receipts.
• Issue statement of accounts and reminder statements to service purchasers (SPs) to ensure timely payments.
• Process monthly vendor invoices and compile payment summaries for the Committee Manager, Directors, and accounts department.
• Maintain and update the list of contractors to support estate operations.
• Manage and maintain the estate’s strata roll and tenancy agreements for accurate resident records.
• Maintain and update records of estate vehicles, bicycles, access cards, and car labels to ensure proper access control.
• Manage the estate’s facility booking system and assist residents with booking inquiries and arrangements.
• Keep detailed records of all facility bookings, renovation activities, and moving in/out events, and provide information to security personnel.
• Facilitate the issuance of Section 47 certification to comply with regulatory requirements.
• Update residents’ information upon written notification in accordance with Section 65 and tenancy agreements.
• Ensure proper documentation is maintained for renovation applications to support compliance and approvals.
• Prepare and post circulars for residents on noticeboards and online platforms to communicate estate information.
• Perform other duties as instructed by the Committee Manager to support estate management.

Skills

Communication

Recordkeeping

Financial transactions

Vendor invoicing

Tenant records management

Facility booking management

Regulatory compliance

Job description

Company Overview

Nouvelle Property Management Solutions Pte Ltd, established in 2014, specializes in property management and maintenance operations. The company manages over 10 estates with 3,600 units, providing professional services to partners and clients.

Job Summary

You will perform administrative and financial tasks to support estate management, maintain records, manage facility bookings, and assist residents to ensure smooth estate operations.

Responsibilities

• Answer phone calls and perform filing and recordkeeping to maintain organized administrative records
• Record and manage estate financial transactions including petty cash, cash/cheque collections, and issuance of official receipts
• Issue statement of accounts and reminder statements to service purchasers (SPs) to ensure timely payments
• Process monthly vendor invoices and compile payment summaries for the Committee Manager (CM), Directors, and accounts department
• Maintain and update the list of contractors to support estate operations
• Manage and maintain the estate’s strata roll and tenancy agreements for accurate resident records
• Maintain and update records of estate vehicles, bicycles, access cards, and car labels to ensure proper access control
• Manage the estate’s facility booking system and assist residents with booking inquiries and arrangements
• Keep detailed records of all facility bookings, renovation activities, and moving in/out events, and provide information to security personnel
• Facilitate the issuance of Section 47 certification to comply with regulatory requirements
• Update residents’ information upon written notification in accordance with Section 65 and tenancy agreements
• Ensure proper documentation is maintained for renovation applications to support compliance and approvals
• Prepare and post circulars for residents on noticeboards and online platforms to communicate estate information
• Perform other duties as instructed by the Committee Manager to support estate management