Admin Executive

Malford Ceramics Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Yearly performance appraisal

Performance bonus (1–3 months)

14 days leave

Job summary

Malford Ceramics Pte Ltd, a Singapore-based supplier of tiles and mosaics, is seeking an accountant to manage AR/AP, invoicing, and documentation accuracy. You will issue invoices, track outstanding balances, and collaborate with the sales team to ensure timely deliveries.

The role requires a Diploma or equivalent with strong Math skills, meticulous attention to detail, and solid English communication. 2–3 years' accounting experience is preferred; AutoCount experience is a plus.

Qualifications

• Diploma or equivalent with a good Credit Pass in Mathematics.
• Attention to detail to minimize errors in orders, quantities and documentation.
• Strong numerical skills for accurate calculations.
• Good written and spoken English for international clients.

Responsibilities

• Manage accounts receivable collections and accounts payable processing.
• Issue and process invoices; offset advances against invoices; track outstanding amounts.
• Issue sales orders, delivery orders, invoices, credit notes, and goods returned notes.
• Maintain debtor/item/project codes; ensure proper filing and documentation.
• Coordinate with Sales team; arrange deliveries and renew insurance, parking, and road tax for company vehicles.

Skills

Attention to detail

Numerical skills

English communication

Multitasking

Team player

Independent initiative

Proactive

Education

Diploma or equivalent with Maths credit pass

Tools

AutoCount

Job description

We are a fast growing building materials company specializing in the supply of tiles and mosaics to projects in Singapore. We are also a stockists catering to retail customers and homeowners. These projects include retail projects and larger scale industrial/commercial/healthcare projects etc.

Candidates should be able to commence work within 2 weeks if selected.

Job Requirements

Diploma or equivalent with a good Credit Pass in Mathematics

• Meticulous and detail-oriented with a strong focus on minimizing error in orders, quantities and documentation.

• Good command of written and spoken English as the role involves communicating with international clients

• Proactive and resourceful with a strong sense of initiative to follow up on outstanding matters independently without constantly waiting for instructions.

• A quick learner who can understand the company's procedures, products and systems quickly.

• Strong numerical and mathematical skills in handling calculations accurately.

• A good team player with a positive working attitude.

• Efficient under pressure with the ability to manage multiple tasks and meet deadlines in a fast-paced working environment.

Job Details

• 5.5 Day Work week (alternate Saturday)

• 9 am to 6pm

• medical benefits; with company medical card

• Yearly performance appraisal at year end

• Performance bonus can be 1-3 months subject to meeting KPI

• 14-days leaves benefit

Job Scope

Manage the company's accounts receivable collections and accounts payable processing.

Issue and process invoices and to offset any advance payment against subsequent invoices and accurately track any outstanding amount.

Issuance of Sales Orders, Delivery orders, Invoices, ,goods return notes and credit notes.

Create and maintain debtors codes, item code and project codes.

Maintain proper filing and documentation, and Co-ordinating with Sales team.

Arrange delivery schedules and manage the renewal of insurance, season parking & road tax for company's fleet of vehicles.

Candidates with 2-3 years of relevant accounting experience are preferred.

Candidates with knowledge of AUTOCOUNT software and experience in similar industry procedures may considered for a higher starting salary.