Admin Executive

TRIO-TECH INTERNATIONAL PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

TRIO-TECH INTERNATIONAL PTE LTD is seeking an Admin Executive in Singapore to support senior management, manage calendars, travel, and office operations. The role requires strong organizational skills, clear communication, and the ability to work with cross-functional teams.

The successful candidate will handle reports, meetings minutes, and coordinate with regional leaders on strategic initiatives while maintaining confidentiality and high professional standards.

Qualifications

• Degree or equivalent qualification in Business Administration, Marketing, Management or a related field.
• Minimum 3 years of relevant experience in supporting C-suite or senior management.
• Experience in manufacturing or similarly fast-paced professional environment preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High degree of discretion, integrity and maturity.
• Strong attention to detail and follow-through.
• Proactive, resourceful and able to work independently.
• Comfortable dealing with senior executives and other high-level stakeholders.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Provide administrative support to senior management, including but not limited to managing an active calendar of appointments.
• Serve as the primary point of contact with the regional P&L chiefs on behalf of COO and track action items across to ensure timely execution of key business objectives and strategic initiatives.
• Preparing reports, presentations and recording of minutes for executive meetings.
• End to end travel administration, anticipate travel requirements and ensure arrangements are well completed in advance.
• Overseeing the day-to-day operations of the office, managing office supplies and ensuring that all administrative activities comply with company policies & legal regulations.
• Overseeing the maintenance of office facilities & equipment, ensuring the workplace is safe and compliant with health & safety regulations.
• Contribute to company level event management committee.
• Other ad-hoc duties that may be assigned from time to time by the supervisor.

Skills

Organizational skills

Time management

Communication

Discretion

Stakeholder management

Independent work

Education

Degree in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

We are seeking a highly motivated Admin Executive who will assist our team by managing day-to-day administrative support and overseeing strategic initiatives. This role requires exceptional organizational skills, strong communication, project management, and the ability to work with various functional teams.

Key Responsibilities:

• Provide administrative support to senior management, including but not limited to managing an active calendar of appointments.

• Serve as the primary point of contact with the regional P&L chiefs on behalf of COO and track action items across to ensure timely execution of key business objectives and strategic initiatives.

• Preparing reports, presentations and recording of minutes for executive meetings.

• End to end travel administration, anticipate travel requirements and ensure arrangements are well completed in advance.

• Overseeing the day-to-day operations of the office, managing office supplies and ensuring that all administrative activities comply with company policies & legal regulations.

• Overseeing the maintenance of office facilities & equipment, ensuring the workplace is safe and compliant with health & safety regulations.

• Contribute to company level event management committee.

• Other ad-hoc duties that may be assigned from time to time by the supervisor.
  

Key Requirements:

• Degree or equivalent qualification in Business Administration, Marketing, Management or a related field

• Minimum 3 years of relevant experience in supporting C-suite or senior management.

• Experience in manufacturing or similarly fast-paced professional environment preferred.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• High degree of discretion, integrity and maturity.

• Strong attention to detail and follow-through.

• Proactive, resourceful and able to work independently.

• Comfortable dealing with senior executives and other high-level stakeholders.

• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams.