Admin cum Secretary

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking an experienced administrative assistant to support daily office operations, travel bookings, and vendor liaison. The role includes handling front desk duties, arranging courier services, and managing correspondence for senior management.

Applicants should have a diploma or higher in Business Administration and at least 3 years of experience in admin or secretarial roles, with strong Excel skills and attention to detail.

Qualifications

• Diploma or higher in Business Administration or related field.
• 3 years of experience in administrative or secretarial support.
• Proficiency in Microsoft Excel with formulas and Pivot Tables.

Responsibilities

• Answering mainline telephone calls and front door.
• Arrange international and local courier services.
• Coordinate staff travel, visas, and hotel bookings for business trips.
• Support office operations, facilities coordination, and correspondence.
• Verify admin invoices and credit card receipts.
• Manage office supplies and liaise with vendors.

Skills

Administrative support

Secretarial support

Calendar management

Communication skills

Education

Diploma or higher in Business Administration

Tools

Microsoft Excel

Pivot Table

Job description

Job Descriptions:

• Answering mainline telephone calls and front door
• Arrange all international and local courier services for the company
• Arrange flight bookings, travel insurance and visas, hotel booking and wifi rental for staff business trips
• Coordinate company mobile phone assignment, usage monitoring, and inventory control.
• Support internal office operations, facilities coordination, and handling of company correspondence and letters.
• Verifying admin related invoices and company credit card receipts
• Managing and ordering office supplies and equipment
• Liaising with building management and office vendors
• Manage overseas guests Hotel bookings, Refreshments, restaurant reservations
• Arrange coffee learning sessions, charity/volunteer activities, and other employee events and initiatives.
• Publish the divisional newsletter "SGBU Journal" and contribute articles to the company-wide newsletter "Loop."
• Coordinate ESG/sustainability reporting and initiatives within the division, including data collection from company representatives, managing SGBU committee meetings, and organizing plastic bottle recycling with local pre-schools.
• Support the CEO by preparing presentation materials for the Sustainability Committee
• Support the smooth implementation and company-wide compliance of internal policies, regulatory requirements, all audits, and governance procedures.
• Supporting CEO and MD with business travel and expense claims.
• Personal Assistance to Managing Director and CEO, updating the calendar and Schedule reminders
• Handle documentation and coordination of tenancy agreements and housing matters for senior management
• Support senior management with ad-hoc administrative tasks

Requirements:

• Diploma or higher in Business Administration or related field
• 3 years of experience in administrative or secretarial support role
• Well versed in Microsoft Excel formula and Pivot Table