Admin Cum HR - Training Provided - North

NEXBRIDGE RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 50,220 - 66,960; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) in Singapore is seeking a dedicated HR & Administration Executive to support a growing team in a cosmetics manufacturing environment. You will manage front-line communications, handle general admin tasks, and coordinate HR activities.

The role involves onboarding, attendance tracking, recruitment support, training coordination, and compliance with ISO and GMP standards. A Diploma in HRM or related field is preferred, with exposure to HRMS and SAP facilities.

Qualifications

• Diploma in Human Resource Management or related field.
• Experience with HRMS systems is advantageous.
• Experience using SAP for Purchase Orders is preferred.

Responsibilities

• Manage incoming calls and direct enquiries to appropriate departments.
• Provide general administrative support including filing, printing, mailing, and courier arrangements.
• Coordinate renewal of insurance policies, permits, certifications, and other documentation.
• Liaise with vendors on equipment purchases, maintenance, and asset management.
• Raise Purchase Orders (PO) using SAP system.
• Support HR administration including attendance tracking, leave records, and employee data management.
• Assist in recruitment activities and coordinate recruitment documentation.
• Coordinate onboarding arrangements for new employees, including orientation and system access.
• Organize training, medical check-ups, staff welfare initiatives, events, and employee engagement activities.
• Support ISO and GMP documentation, compliance activities, and policy administration.
• Prepare meeting minutes for departmental and ISO meetings.
• Perform courier packing and shipment coordination.
• Carry out other HR and administrative duties as assigned by Management.

Skills

Communication skills

Interpersonal skills

Detail-oriented

Multitasking

Education

Diploma in Human Resource Management

Tools

Info-Tech HRMS

SAP PO

Job description

Our client is a well-established cosmetics manufacturing company. They are seeking a dedicated and detail-oriented HR & Administration Executive to join their growing team.

Key Responsibilities

• Manage incoming calls and direct enquiries to the appropriate departments.


• Provide general administrative support, including document preparation, filing, printing, mailing, and courier arrangements.


• Coordinate the renewal of insurance policies, permits, certifications, and other company-related documentation.


• Liaise with vendors on equipment purchases, maintenance, servicing, and asset management.


• Raise Purchase Orders (PO) using the SAP system.


• Support HR administration, including attendance tracking, leave records, employee data management, and HR-related purchases.


• Assist in recruitment activities, including preparing application forms and coordinating recruitment documentation.


• Coordinate onboarding arrangements for new employees, including orientation, workstation setup, and system access.


• Organize employee training, annual medical check-ups, staff welfare initiatives, company events, and employee engagement activities.


• Support ISO and GMP documentation, compliance activities, and policy administration.


• Prepare meeting minutes for departmental and ISO meetings.


• Perform courier packing and shipment coordination.


• Carry out any other HR and administrative duties assigned by the Management team.

Requirements

• Diploma in Human Resource Management, Business Management, or a related discipline.


• Experience with Info-Tech HRMS will be an added advantage.


• Experience using SAP for Purchase Orders is preferred.


• Strong communication and interpersonal skills.


• Able to handle confidential information with professionalism and integrity.


• Detail-oriented, organized, and capable of managing multiple tasks independently.

We regret that only shortlisted candidates will be notified.